House Manager / Family Assistant

Job Title:
House Manager / Family Assistant
Location:
Whispering Pines, NC 28327
Employment Type:
Part-time, 10–15 hours per week
Schedule:
Monday through Thursday; occasional childcare Friday through Saturday upon request with advanced coordination
Approximately 2–4 hours per day during daytime and afternoon hours
Afternoon availability needed for school pickups and activity transport
The schedule flexes with family travel. The family will provide at least one week's notice, though unpreventable travel disruptions may occasionally occur.
Compensation:
$28–$33/hour, based on experience
Start Date:
Early November 2026

Requirements:

Must be authorized to work in the United States
Maintain a smoke-free environment
Fragrance-free or fragrance-light; committed to using non-toxic cleaning products
Reliable transportation with a valid driver's license and current auto insurance; mileage reimbursement provided
CPR and First Aid certified, or willing to obtain certification prior to start
Comfortable signing a non-disclosure agreement (NDA) and respecting household privacy
Ability to navigate a multi-level home throughout the day
About Our Family
We’re an active, health-conscious family of four based in the Sandhills area of North Carolina. Both parents work from home and periodically travel for work, and our two school-age boys have busy schedules filled with school, sports, and activities. We also have a three-year-old golden retriever and a leopard gecko who are very much part of the family. We value a home that feels organized, welcoming, and well cared for, along with healthy routines and time together as a family.
With two working parents, active kids, pets, and regular travel, there are a lot of moving pieces to keep coordinated. We’re looking for someone who can help carry the day-to-day rhythm of the household — from laundry, meal prep, errands, and home resets to school pickups, activity transportation, and keeping an eye on what’s coming up on the family calendar. Having someone who can step in, learn our routines, and thoughtfully stay ahead of what needs to happen will make a meaningful difference for our family.
We’re looking for someone who is warm, dependable, organized, and naturally proactive. You notice the little things, take notes, create systems where they’re helpful, and enjoy seeing a household run smoothly. Once you understand our routines and preferences, you’re comfortable taking ownership of your responsibilities and anticipating what comes next. Most importantly, you bring genuine care to the role and enjoy being a trusted, steady presence for the whole family — kids and pets included.
Who You Are
Take initiative:
You possess attention-to-detail and notice what needs to be done. You proactively handle tasks before you are asked.
Anticipate needs:
You look ahead at the family calendar, backwards-plan from what’s coming up, and stay one step ahead of the household.
Stay organized:
You maintain systems, keep notes, and bring structure to a busy environment.
Communicate clearly:
You follow up, track expenses accurately, and flag anything that needs attention.
Engage warmly with kids:
You’re comfortable with school-age children and know how to be a steady, trusted presence.
Love dogs:
You aren’t bothered by fur (there will be fur!).
Embrace a healthy lifestyle:
You’re comfortable preparing Whole30/Paleo-style meals and shopping with those principles in mind.
Work independently:
Once routines are established, you take ownership of them.
Bring a positive, can-do energy:
You’re adaptable, dependable, and happy to jump in where needed.

Key Responsibilities

Family Support
School pickups to include going into the school to check cubbies and missing assignments noted on the teacher’s whiteboard
Car-line item checks ("do you have your water bottle?"). Knowing what the child needs to bring home that day to support homework and projects.
Backpack and lunchbox unpack, clean, and restock; help kids stay organized
Oversight of homework and the school calendar; backwards-planning to ensure assignments and projects are completed on time
Transport to and from after-school activities
Increased child support and light supervision during parent travel
Occasional overnights as needed during travel periods
Kid-related errands and appointment transport
Household Organization & Maintenance
Daily tidying and reset: dishes, surfaces, vacuuming high-traffic areas, couch pillows
Prep home ahead of bi-weekly cleaning team visits
Create and maintain household organization systems
Seasonal clothing swaps and closet transitions
Coordinate donation drop-offs and obtain itemized receipts for tax purposes
Guest and holiday prep (a few times per year)
Unpack after family travel
Routine home maintenance: change batteries, light bulbs, smoke detector checks
Manage outdoor furniture covers before inclement weather
Inventory & Errands
Own and maintain a running household supply list
Grocery shopping (in-store or curbside)
Manage household orders and subscriptions (Amazon, Costco, Target)
Handle returns, dry cleaning drop-off and pickup, and occasional gift shopping
Mail and package handling; break down and recycle boxes
Airport drop-off and pickup as needed
Meal Support
Prepare 2–3 dinners per week; batch cooking for leftovers is welcome
Follow Whole30/Paleo guidelines: no seed oils, added sugars, or food dyes, non-GMO
Flexible on hot-and-ready vs. prep-ahead depending on the week's calendar
Prep healthy snacks (fresh fruit, vegetables)
Kitchen clean-up and ongoing maintenance
Laundry & Linens
Wash, dry, fold, and put away family laundry. Marie Kondo folding style for kids’ clothes.
Organize drawers and closets
Ironing, steaming, and special garment care
Linen rotation: towels weekly; sheets on a set schedule coordinated with cleaners
Maintain a tidy and well-stocked laundry area
Pet Care
Drive the family dog to grooming and veterinary appointments (family vehicle available for pet-related transport)
Feeding and walks as needed, particularly after school
Administer allergy medication during family travel
Occasional pet and house sitting during travel
Maintain pet supply inventory
Deep Cleaning & Special Projects
Periodic pantry clean-outs: dispose of expired items and restock
Clean and replace air purifier filters and household air filters
Larger organizational projects (attic, closets, junk drawers, pantry) scoped and scheduled separately
Vehicle Upkeep & Vendor Oversight
Schedule routine vehicle maintenance as needed
Ad hoc fueling, cleaning, and organizing of family vehicles
Oversee cleaning team, pool service, landscapers, and other contractors as needed
Research, get quotes, and coordinate vendors for household task list items
Household Calendar & Administrative Support
Stay familiar with the family calendar and household schedule, including school activities, appointments, travel, household services, and other commitments
Backwards-plan from the calendar to anticipate transportation, meal prep, errands, and household needs for the week ahead
Coordinate household appointments, services, and vendor visits as needed
Track household expenses, mileage, and receipts accurately
Maintain clear notes and follow up on household tasks and open items
How to Apply
To apply, please submit:
A short intro letter telling us a little about yourself and why this role is a great fit
An updated resume
Three professional references with current contact information
Please note: this role requires a background check.
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