Executive Assistant, Investment Banking, Sydney

Role Overview

We are seeking a highly skilled and proactive Executive Assistant to provide exceptional administrative and operational support to a team of bankers across multiple seniority levels within the Investment Banking Division in Sydney, Australia.

This role requires a professional who thrives in a fast‑paced, high‑pressure environment and demonstrates unwavering attention to detail, discretion, and reliability. As an integral part of the team, you will play a critical role in enabling our bankers to operate at peak efficiency while delivering excellence to our clients.

Key Responsibilities

• Executive Administration — Provide comprehensive support to bankers from Analyst to Managing Director level.
• Calendar & Meeting Management — Proactively manage complex schedules, coordinating internal/external meetings, conference calls, video conferences, and time zone alignment across global offices.
• Meeting Support — coordination of meeting materials for client and internal meetings, including printing, binding, scanning, and ensuring accurate distribution of documentation.
• Travel Coordination — Arrange domestic and international travel, accommodations, and itineraries, ensuring compliance with company travel policies.
• Telephone Coverage — Handle incoming calls, manage urgent/confidential communications with absolute discretion, and relay accurate messages promptly.
• Expense Management — Prepare, submit, reconcile, and track team expenses via the Concur system, adhering to financial policies and timelines.
• Collaboration — Maintain strong working relationships with internal and external contacts regionally and globally, including clients, suppliers, and stakeholders.
• Coverage Support — Provide coverage support to other Banker Teams during when EA colleagues are on leave.
• General Administration & Projects — Support ad‑hoc projects, team initiatives, and operational improvements as needed.

Required Skills & Competencies

• Executive Assistant Experience — Previous experience supporting senior executives in an Investment Banking or high‑pressure corporate environment.
• High‑Level Travel Booking Expertise — Skilled in arranging travel for senior executives, managing competing priorities, and ensuring accuracy.
• Technology Proficiency — Strong skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with expense management systems (e.g., Concur).
• Organisational Agility — Highly flexible, adept at adapting to shifting priorities in a dynamic, deadline‑driven environment.
• Attention to Detail — Demonstrated ability to deliver error‑free outputs under pressure.
• Time & Priority Management — Proven success in managing multiple tasks, schedules, and stakeholders simultaneously.
• Strong Communication Skills — Excellent written and verbal skills, able to interact professionally with individuals at all organisational levels.
• Interpersonal Excellence — Ability to develop and maintain collaborative relationships with colleagues and clients globally.
• Discretion & Confidentiality — Committed to managing sensitive information with the highest ethical standards.

This position offers a rare opportunity to work at the centre of a high‑performing Investment Banking team while building a long‑term professional career in financial services.