Faciltiy Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities

• Coordinate with supporting vendor partners, client event set up and clean up
• Manage vendor relationships and service contracts, ensuring quality delivery, compliance with specifications, and cost-effective procurement of facilities services
• Respond to user service requests and facility issues promptly, coordinating with appropriate teams to resolve problems and maintain high satisfaction levels
• Conduct regular building inspections and maintain detailed records and documentation
• Assist with emergency response procedures and coordinate with security, fire safety, and building management teams during critical incidents
• Maintain inventory management systems for all emergency supplies, while ensuring cost optimization and availability for operational needs
• Lead donatiion programs for emergency suppplies past expiry dates
• Prepare reports and documentation for facility manager as requested
• Collaborate with sustainability initiatives including energy management programs, waste reduction efforts, and green building certification maintenance

Required qualifications

• Minimum 2 years of commercial facilities or property management experience
• Good understanding of facility management processes
• Proficiency in Microsoft Office Suite for documentation and reporting requirements
• Good communication and customer service skills with ability to interact professionally with tenants, vendors, and internal stakeholders
• Some knowledge of local safety regulations for workplace environments
• Good organizational and multitasking abilities with proven track record of managing competing priorities in fast-paced operational settings

[Place of Work]

Location: Within Tokyo’s 23 wards

[Working Hours and Days Off]

• Working hours are based on the client’s timetable
• Generally based on working from the office
• Days off: Two days off per week (Saturday and Sunday), public holidays, and the year-end and New Year period
• 【Salary】
• Overtime pay: Available. A fixed overtime allowance is included in the basic annual salary (equivalent to 30 hours per month) *For non-managerial positions
• Bonuses: Available (performance-related bonuses)
• Probationary period: Yes
• 【Number of Vacancies】 1
• 【Selection Process】

1. Application screening
2. Interviews (several rounds planned)
3. Final interview

Location

On-site –Tokyo, Japan

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.