Project Assistant

This position is responsible for performing general administrative, office support for company projects.

DUTIES MAY INCLUDE

• Keep and maintain project files
• Maintain project e-mail box
• Document control - data entry
• Track projects and produce monthly progress reports
• Work with specs, changes and finalizing
• Facilitate questions regarding projects and research information
• Maintain tracking system for projects
• Record minutes from Project Manager meetings
• Answer phones and direct calls
• Read and sort incoming mail
• Collect bills/invoices
• Type memos, correspondence, reports, and other documents
• Make travel arrangements
• Prepare outgoing mailings and labels, including emails and faxes
• Organize and maintain filing system
• Coordinate client or vendor lunches, including set-up and clean-up
• Reserve conference rooms
• Coordinate with internal support departments
• Order and maintain supplies
• Arrange equipment maintenance or set-up
• Keep the department calendar and roster
• Occasional project assistance for managers
• Assist in Power point presentations
• Utilize Access to store and retrieve data
• Help coordinate clerical needs of special projects
• Complete weekly timecards
• Make copies of printed material.
• High School degree or equivalent.
• Minimum two years office/clerical experience.
• An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required. 5/5
• Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.
• Some college coursework preferred.

• All your information will be kept confidential according to EEO guidelines.
• IF THIS IS THE JOB OPPORTUNITY FOR YOU GIVE ME A CALL AT (646) 618-8925 ASAP! I want to know more about your preferences.
• If in case you know someone who might be interested for this, feel free to pass it along. I look forward to hearing from you!