Project Coordinator

• Duration: 6+ months
• Job description
• The Project Coordinator will support the PMO by providing administrative support, technical assistance on tools, and lite project support to staff.

Responsibilities

• Assist with the development of the Mid-Level/Enterprise Toolkit
• Maintain the Lite Toolkit
• Create monthly project reports and dashboards
• Provide training and support to clients and staff on project management software
• Assist staff and members of the University community with lite projects
• Schedule meetings, create agendas and minutes
• Support Project Managers and Team Leads
• Process and prepare vendor invoices for approval and payment
• Monitor budget, reconcile accounts, investigate and resolve discrepancies and keep track of all expenditures
• Help create and maintain comprehensive project documentation, plans, and reports
• Coordinate with project team to ensure proper organization of files and paperwork as well as communication to business contacts
• Maintain a proper project file system
• Work with project manager and team leads to update project plans, risks and issues
• Provide updates for project status reporting
• Review timesheets
• Assist with data collection
• Plan for meeting or training space and related logistics

Required skills

• Strong analytical, organization, project management, communication, teamwork and interpersonal skills
• Able to foster working relationships with the team.
• Strong verbal and written communication skills with the ability to work independently and maintain confidential information
• Ability to manage multiple tasks and shifting priorities in a very high-paced environment
• Analytical problem-solving and decision-making skills
• Ability to work independently with minimal supervision
• Self-motivator, detail oriented, and willingness to adapt to department needs. - Strong commitment and teamwork skills
• Proficient in Microsoft applications Word, Outlook, PowerPoint, Excel, and willing to learn other tools.
• Fast learner and attention to details
• Demonstrate dependability with proper work schedule and completing tasks.
• Demonstrate attention to detail in projects and in every day assignments.
• Ability to work and interact well with all levels of Faculty/Staff, Administration, Senior Administration, and the general public.

All your information will be kept confidential according to EEO guidelines.