Accounting & Sales Admin

• Maintains knowledge of and complies with all Shaner and Hilton policies and procedures.
• Verifies accuracy of the invoices and taxation.
• Reviews the accounts payable aging and reaches out to collect funds.
• Responsible for reconciling vendor statement monthly.
• Runs all month's end and accounts payable reports.
• Verifies deposits and charges credit cards for upcoming groups.
• Assists guests with any billing related inquiries and documentation.
• Prepares and maintains accounting documents and records.
• Prepares bank deposits, general ledger postings and statements.
• Reconciles accounts in a timely manner.
• Research, tracks, and restores accounting or documentation problems and discrepancies.
• Fields all incoming sales calls and redirects to appropriate channel.
• Handles all rooming lists and final Banquet Order Billings.
• Any additional tasks as assigned by Management.
• Facilitates on-site drug tests and scheduling interviews.

Responsibilities

The Accounting & Sales Admin assists the financial and sales departments with administrative and clerical duties. Performing basic office tasks, such as filing reports, updating records, organizing documents, researching, and resolving discrepancies. They work closes with the Sales department and are the on-site liaison for the Human Resourced/Account Manager.

Qualifications

• High school graduate, some college, preferably accounting based.
• Ability to satisfactorily communicate with guests, management, and co-workers to their understanding.
• Problem analysis and problem-solving skills.
• Proficient in relevant computer software.
• Ability to compute mathematical calculations.
• Knowledgeable of the property management system.
• Knowledgeable of all accounting principles and procedures.