Administrative Cooordinator

The Department of Medicine, Division of Nephrology

is looking to hire an

Executive Assistant

to provide high-level administrative and analytical support to departmental leadership. This role serves as a strategic partner to senior management by coordinating executive operations, conducting complex analyses and special projects, preparing reports and recommendations, synthesizing data, and supporting department-wide initiatives. The incumbent applies strong organizational, project management, and problem-solving skills while ensuring compliance with university policies and facilitating effective communication across internal and external stakeholders.

Hourly range: $33.81-$53.93

Required

Bachelor’s degree and/or equivalent combination of education and experience.

5 years minimum of Business operations and/or administration experience.

Ability to use high-level discretion and maintain a high level of confidentiality.

Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives.

Strong written skills to prepare accurate, concise, and clear reports and documents.

Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written.

Preferred

• Knowledge of academic and/or administrative structure of institutions of higher education.
• As a condition of employment

,

the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Current/former UC employees are subject to a personnel file review.