Commerce Night Finance/Internal Associate

Commerce Night’s Finance/Internal Associate will support the VP Finance/Internal in the planning of internal team engagement initiatives, conducting progress interviews, and processing reimbursements.

### Time Commitment

• First semester: 2-4 hours/week
• Second semester (prior to Commerce Night): 4-6 hours/week

### Term of Employment
October 2026 - March 2027
### Main Responsibilities

• Assist Commerce Night’s VP Finance & Internal with the following:
• Serve as the primary point of contact between the CUS Finance Commission and the Service as well as any finance related inquiries from the Service’s team
• Manage, file, and submit reimbursements for budgeted expenses to the CUS Finance Commission
• Work closely with the respective Financial Analyst to ensure CUS Financial Policy compliance as well as understanding the granular details of reimbursements, contracts, and invoices
• Track actual expenditures and communicate budgetary concerns as they arise
• Coordinate administrative processes, including securing room and equipment bookings, managing team logs, and facilitating 1:1 check-ins
• Manage internal communications with the team, plan team socials and meetings, and send out meeting agendas.
• Coordinate with Marketing and Logistics to update the team's internal calendar
• Associates are also expected to:
• Attend all Commerce Night GMs and department meetings
• Respond to all Slack communications within 24 hours
• Take ownership of assigned tasks and meet set internal deadlines
• Provide ideas and support for the overall vision and planning of the Commerce Night gala
• Assist with the overall planning and execution of the Group & Individual Awards Information Session and the Awards Night Gala alongside the team
• Participate in Commerce Night boothing activities to promote awards

### Qualifications

• Strong communication skills
• Intrinsically-motivated
• Highly detail-oriented & organized
• Time management & reliability
• Basic financial literacy
• Team player mindset
• Discretion & integrity regarding sensitive financial and internal information
• Problem-solving skills & proactivity to address them quickly

### Anticipated Learning Outcomes

• Hands-on experience with receipt recording, expense tracking, and reimbursement processes
• Gain practical experience in financial budgeting for large-scale event execution
• Build essential communication, internal management, and HR skills within a prominent CUS service team
• Improve communication, problem-solving, and time-management skills when navigating tight event deadlines