Commerce Night Logistics Associate

Commerce Night’s Logistics Associate(s) will assist the VP Logistics with executing the logistical aspects of the Awards Night Gala.
### Time Commitment
First semester: 4-6 hours/week
Second semester (prior to Commerce Night): 8-10 hours/week
### Term of Employment
October 2026 - March 2027
### Main Responsibilities

• Assist Commerce Night’s VP Logistics with the following:
• Coordinating speakers, entertainment, and performances for Commerce Night gala
• Creating a detailed rundown for the itinerary of Commerce Night, and ensure that it is adhered to on the day of
• Liaising with vendors and the venue’s catering and bar services for the gala
• Coordinating seating arrangements and extending invitations to all guests
• Coordinating the printing of award certificates and plaques
• Supporting vendor coordination for the event within Term 1
• Associates are also expected to:
• Attend all Commerce Night GMs and department meetings
• Respond to all Slack communications within 24 hours
• Take ownership of assigned tasks and meet set internal deadlines
• Provide ideas and support for the overall vision and planning of the Commerce Night gala
• Assist with the overall planning and execution of the Group & Individual Awards Information Session and the Awards Night Gala alongside the team
• Participate in Commerce Night boothing activities to promote awards

### Qualifications

• Intrinsically motivated
• Strong verbal and written communication skills
• Strong problem solving and time management skills
• Great attention to detail
• Creative and resourceful thinker who can develop innovative solutions
• Previous event planning experience will be considered an asset

### Anticipated Learning Outcomes

• Gain hands-on experience working with vendors, entertainment, catering, and other external partners
• Experience in decision making and event coordination for a large-scale event with 400+ attendees