Paperjam Club - Event Coordinator (h/f/x)

Paperjam, founded in 1994 by Mike Koedinger, has become Luxembourg's most influential independent media and business platform. Beyond being a trusted source for economic, financial, and political journalism, Paperjam acts as a catalyst for innovation, community, and the country's development.

Its main activities

• Paperjam News: reliable and relevant coverage of economic, financial, and political topics.
• Paperjam Club: Luxembourg's leading private business club, offering conferences, workshops, networking, and an academy.
• Paperjam Advertising: an advertising agency specializing in targeted, high-impact campaigns.
• Paperjam Studio: a creative agency helping brands with storytelling and visual communication.

• In short: Paperjam positions itself as an independent, influential, and forward-looking player, shaping a progressive Luxembourg.
• With solid experience in coordinating B2B events, join the Paperjam Club, Luxembourg's leading business club, as an Event Coordinator (m/f/x).
• Within the event production team, you will be responsible for planning, organizing, and managing the Club's events.

Your Responsibilities

• Manage event projects and logistics for the events offered each season to Club members;
• Coordinate the organization of events (10x6, workshops, lunches, etc.) through all stages of preparation (briefing, timeline compliance, preparation, selection and management of service providers, budget follow-up, logistics management, on-site hosting and coordination on the day of the event, debriefing);
• Contribute to the general communication for each event under your responsibility (sending invitations, handling registrations and attendance confirmations);
• During events, manage guest reception, catering, sponsors, service providers, and coordination of technical services;
• Demonstrate creativity and thoroughness by researching and proposing venues and partners aligned with the initial brief;
• Contribute to overall member satisfaction and ensure the quality of the events, while monitoring the performance of the various service providers.

Your Profile

• Degree in event management or Marketing / Communication;
• Proven experience of at least 5 years in event coordination, preferably in the B2B sector;
• Good knowledge of Luxembourg, its economic players, cultural spots, and unique venues;
• Excellent communication and relationship-management skills, with the ability to work efficiently with various stakeholders;
• Demonstrated ability to meet deadlines, work under pressure, and solve problems creatively;
• Ability to manage multiple tasks simultaneously;
• Enjoy teamwork but also capable of working autonomously, methodically, and rigorously;
• Strong writing skills, full proficiency in MS Office, and fluency in French and English (Luxembourgish and German are considered assets).

We offer

• A company with an excellent reputation firmly established in the economic fabric of Luxembourg and the Greater Region ;
• A dynamic environment, a committed team and a positive working atmosphere ;
• A permanent full-time contract ;
• Start date to be agreed.

• If you think you are the right person for this job, please send us your application: CV, cover letter and a portfolio.
• All applications will be handled in the strictest confidence.