(Temporary) Part-Time Venue Coordinator

Being part of the magic at The North Carolina Arboretum starts here. As a part-time, seasonal Venue Coordinator , you’ll help bring to life weddings, Winter Lights, and a variety of special rentals in one of the region’s most beautiful settings. This role is an excellent fit for someone who enjoys creating smooth, memorable experiences, works well behind the scenes, and takes pride in being dependable and organized. Weekend availability is essential, pay is $22 per hour and most shifts happen during our busiest and most joyful moments. If you’re looking for extra income and meaningful work in a vibrant, nature-filled environment, we’d love to welcome you to the team. This role will work 30 hours per week. This position will perform a variety of wedding and event support duties such as onsite coordination of event set up, enforcement of TNCA event policies and procedures assisting client and vendors, attending to bridal needs, supervision of alcoholic beverage service, and event breakdown. This position will also assist the Events Supervisor in collaboration with a planning team in managing special events at the Arboretum, including but not limited to plant shows, member events, and Winter Lights at The North Carolina Arboretum. This effort will involve communicating with vendors, customers and staff to determine and document set-up requirements, coordinate with entertainers and caterers where applicable, and help to assign duties to events management personnel. Venue Coordination often means: Touring the venue with potential event clients Supervising Event Staff Preparing the venue: Ensuring the venue is clean, well-maintained, and in good working order Set Up: placing tables and chairs, ceremony chairs, and reception tables Managing the layout: Assisting with floor plans and room flips Catering: Formalizing catering needs and handling on-site catering coordination Vendors: Providing a preferred list of vendors, scheduling site visits, and directing vendor unloading Timeline: Assisting with creating a timeline and confirming it with the event coordinator Guests: Managing guest arrival and parking End of event: Removing guest, vendor, and personal items Other: Handling issues with lights, electricity, kitchen equipment, and garbage Policies: Enforcing venue policies during the event To successfully support indoor and outdoor events and rentals, this staff member must be able to work out doors under a variety of temperatures and weather conditions, and will spend extended periods of time standing, walking and sitting. Moderate lifting will be employed to assist with positioning furniture, supplies and equipment. Weekend availability is necessary.