Inventory & Supply Chain Specialist

DescriptionPosition Summary
The Inventory and Supply-Chain Specialist supports Standard Solar’s distributed-generation solar EPC and O&M
portfolio by maintaining accurate material records from procurement through warehouse receipt, project-site
delivery, installation, commissioning, and turnover. Reporting to the Director of Procurement, this role ensures
timely and consistent transaction processing across the company’s ERP, procurement, project-management, and
inventory systems.

The ideal candidate is highly organized, detail-oriented, and comfortable coordinating with Procurement, Project
Management, Engineering, Construction, O&M, Accounting, warehouses, vendors, logistics providers, and field
teams. The position is critical to material availability, cost control, project schedule execution, warranty recovery,
and audit-ready financial and project records.

Key Responsibilities

Inventory Data Management

• Enter and maintain receipts, issues, transfers, adjustments, returns, and project allocations for solar modules,

inverters, racking, transformers, switchgear, wire, balance-of-system materials, tools, and spare parts.

• Track company-owned, owner-furnished, vendor-held, warehouse, laydown-yard, and project-site inventory by

project, location, purchase order, and material status.

• Verify transaction support, including purchase orders, packing slips, bills of lading, delivery tickets, materialreceipt

reports, transfer forms, and return authorizations.

• Maintain item master data, manufacturer and model information, serial or lot data where required, units of

measure, project coding, storage locations, and approved vendor information.

• Update delivery, shortage, damage, quarantine, and release status so Procurement and project teams have

reliable material-availability information.
Documentation & Recordkeeping

• Organize and maintain purchase-order, shipment, receiving, inspection, transfer, return, warranty, and projectturnover

records.

• Capture photographs, serial numbers, delivery exceptions, damage documentation, and proof of delivery when

required for claims or warranty recovery.

• Maintain records by project and asset so documentation is readily available for construction closeout, placedin-

service support, audits, asset sales, and O&M turnover.

• Apply company naming, filing, retention, and approval requirements within designated systems and

repositories.

Inventory Reconciliation Support

• Reconcile system quantities to warehouse, laydown-yard, and project-site counts and identify variances by

project and material category.

• Coordinate cycle counts and physical inventories for active construction projects, operating sites, spare-parts

inventories, and company storage locations.

• Research discrepancies with Procurement, Project Management, field personnel, vendors, logistics providers,

and Accounting, and compile supporting records for approval.

• Prepare aging, excess, obsolete, damaged, unallocated, and project-closeout inventory reports for

management review.

• Support approved inventory adjustments and ensure transfers between projects are documented and properly

coded.

Receiving & Procurement Support

• Match purchase orders, vendor shipping notices, packing lists, freight records, receiving reports, and invoices

for solar-project materials.

• Coordinate planned deliveries with Procurement, Project Management, construction teams, warehouses,

vendors, and freight providers to support project schedules and site constraints.

• Record partial shipments, backorders, substitutions, overages, shortages, concealed damage, refused

deliveries, and delivery exceptions.

• Support three-way-match and invoice review by resolving quantity, project-code, receipt-date, and

documentation discrepancies.

• Process vendor returns, repair or replacement shipments, warranty claims, and material transfers between

projects or storage locations.

Reporting Support

• Generate project-level reports for ordered, shipped, received, installed, remaining, transferred, returned, and

committed materials.

• Maintain dashboards for critical equipment, long-lead items, delivery exceptions, material shortages, and

inventory aging.

• Provide inventory inputs for project forecasts, cost reports, accruals, contingency reviews, commissioning

readiness, and project closeout.

• Track commissioning and O&M spare parts, including storage location, custody, deployment, replenishment,

and replacement status.

• Prepare recurring KPI reporting on transaction accuracy, receipt timeliness, reconciliation status, material

availability, and unresolved exceptions.

Administrative Duties

• Monitor shared procurement, logistics, and inventory communications and route time-sensitive issues to the

appropriate owner.

• Respond to routine questions regarding shipment status, material ownership, storage location, site delivery,

and available spare parts.

• Maintain project material trackers, receiving logs, transfer logs, return logs, and action-item lists.
• Support project kickoff, logistics planning, construction readiness, commissioning, O&M turnover, and closeout

meetings with current inventory information.

• Identify recurring data, process, or control gaps and support improvements to inventory procedures, forms,

system workflows, and user training.

Qualifications

Education

• High school diploma or GED required.
• Associate degree in Business Administration, Supply Chain, Logistics, Accounting, or related field preferred.

Experience

• 2+ years of data entry, inventory control, warehouse administration, or related experience.
• Experience working with ERP or inventory management systems preferred.
• Experience in construction, manufacturing, distribution, energy, or logistics environments is a plus.

Required Skills

• Exceptional attention to detail and accuracy.
• Strong data entry and keyboarding skills.
• Proficiency in Microsoft Excel, Word, Outlook, and Teams.
• Ability to work independently and manage multiple priorities.
• Strong organizational and document management skills.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Skills

• Experience with ERP systems such as NetSuite, SAP, Oracle, Viewpoint, or similar platforms.
• Familiarity with inventory management principles and warehouse operations.
• Knowledge of purchase orders, receiving processes, and material controls.
• Experience supporting audits and inventory reconciliations.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Occasional visits to warehouse locations and project sites.
• Ability to lift up to 25 pounds occasionally.