Talent & Culture, Coordinator (12-month contract)

Amilia is transforming the recreation and activities market with its innovative, purpose-built SaaS platform. Designed for municipalities, community centers, nonprofits, businesses, and recreation organizations, Amilia SmartRec™ streamlines operations, optimizes facility management, and simplifies program and membership management.

Since 2009, Amilia has been on a mission to revolutionize how communities connect and participate in activities. By combining cutting-edge technology with deep industry expertise, the software empowers organizations to manage registrations, memberships, facilities, and finances more efficiently while enhancing community engagement.

Over 1,500 organizations across 6,600 locations in North America rely on Amilia to serve 4.5 million participants and process $750M in transactions annually.

Caring is at the core of Amilia’s culture: for customers, tailored products, and colleagues alike. Driven by an entrepreneurial spirit and a passion for innovation, this mindset shapes everything we do.

What you can expect

At Amilia, culture is one of our key differentiators, it’s felt not only by our team, but also by the clients and communities we serve. They don’t just choose our technology; they choose the people and mindset behind it. That’s why the Talent & Culture function is so strategic here. If you’re looking to make real impact in a fast-paced, purpose-driven environment, this opportunity is for you.

We're looking for a Talent & Culture Coordinator to join us on a maternity leave replacement contract.

In this role, you'll own the day-to-day employee experience at Amilia, with a focus on the workplace, company events, social involvement, recognition, and internal communications. You'll also support talent acquisition and employer branding while delivering an exceptional candidate and onboarding experience.

This is a full-time, temporary position covering a maternity leave, with the possibility of extension or transition depending on business needs.

How you’ll contribute

• Own the workplace environment as the go-to contact for all suppliers (building management, coffee, cleaning, food & beverage), managing inventory and orders.
• Lead company social events end to end (Company Town Hall, 5@7s, End of Year Celebrations) and remote-friendly formats so every Amilian feels included, wherever they are.
• Own recognition initiatives, volunteering programs, and wellbeing activities that bring people together.
• Coordinate full-cycle recruitment for individual-contributor roles, including sourcing, screening, interviews, and offers, in partnership with hiring managers.
• Champion our employer brand through recruitment initiatives, content, and Great Place to Work certification efforts.
• Deliver a memorable onboarding experience, from welcome package to day-one facilitation, and act as a cultural buddy for new hires.
• Manage internal communications, including new-hire announcements, office updates, and team news.
• Own the workplace budget end to end, benchmarking suppliers and finding smart, cost-effective solutions.
• Keep our common areas welcoming and functional, lead the Health & Safety committee, and continuously look for ways to improve the office experience.
• Measure the impact of your initiatives and keep evolving them based on what works.
• Provide ad-hoc support across the company: team-building, Lunch & Learns, client visits, and shipping coordination.