Executive Assistant, South(J105111)

Essential Responsibilities

• ◆ Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the executive.
• ◆ Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting schedule and extensive travel.
• ◆ Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the Division.
• ◆ Direct business contacts to appropriate managers
• ◆ Make complex travel arrangements and coordinate itineraries.
• ◆ Process expense reimbursement for the executive.
• ◆ Prepare presentations, reports, spreadsheets, meeting minutes and other business information.
• ◆ Assist in managing expense accounts and budgets.
• ◆ Provide discrete and confidential coordination of sensitive company information.
• ◆ Use discretion in interfacing with all levels of individuals, internally and externally.
• ◆ Anticipate needs and accomplish responsibilities without direction.
• ◆ Prepare, evaluate, and edit incoming and outgoing communications for the executive.
• ◆ Manage multiple projects and priorities and initiate follow-up to ensure timely achievement of commitments.

Qualifications/Requirements

• ◆ Bachelor’s degree
• ◆ 3-5 years of work experience in related field
• ◆ Have administration sense, be active and vibrant, detail-focused
• ◆ Good communication with all functions internally and externally
• ◆ Strong Excel skill and PPT skills
• ◆ Fluent English in both oral and writing