Office Assistant (Legislative and Central Staff Offices)

**This is an in-person, non-remote position**

***Recruitment Range: $46,000 - $51,000 Annually***

Salary Range: $41,241 - $69,416 Annually

The North Carolina General Assembly (NCGA) is seeking an enthusiastic, dependable, and highly motivated professional to join our expanding team to serve as a Legislative Services Office Assistant. An Office Assistant provides front office administrative services and support to both House and Senate Legislative Offices and non-partisan divisions. This support position is unique in that it offers the opportunity to work at the branch of government that is responsible for making, revising, and repealing North Carolina laws. The Office Assistant will serve in a non-partisan capacity, meaning not biased or partisan towards one political party while in the office. The primary responsibility of the Office Assistant is to provide receptionist and clerical support for offices in need of daily or weekly coverage, ensuring efficient operation and workflow. The office assignments vary from day to day and/or week to week, offering variety and new challenges.

Job responsibilities may include the following

Receptionist Duties

• Serves as the first point of contact to welcome, direct or assist legislators, staff, and visitors.

Office Support Duties

• Business Communication - Answers the telephone, responds to emails, and provides general legislative information to Legislators, legislative staff, and the public. Drafts and organizes written and verbal communications.
• Office Scheduling - Maintains calendars, schedules, and confirms appointments for legislators and staff.
• Mail Processing - Sorts and distributes the office’s incoming mail and materials.
• Record-keeping - Establishes and maintains filing systems for records and correspondences.
• Project Assistance - Coordinates and provides assistance on projects as needed.
• Office Equipment - Operates office equipment and new technologies as they are developed and implemented.
• Supply Management - Manages and dispenses supply inventory.
• Document Assistance - Makes copies of correspondence and other printed material as requested.
• Performs other duties as assigned by management authority or Legislator.

The Office Assistant will report directly to the Human Resources Office. When on assignment, the Office Assistant works under either the Legislative Assistant Director’s Office or individual division or office management authorities. The work schedule is consistently 40 hours per week Monday through Friday, typically within the hours of 7:30 A.M. to 5:30 P.M., but hours may vary slightly given the office location. The position also requires the ability to be extremely flexible, occasionally working extended hours and weekends to meet the needs of the legislative session.

Compensation & Benefits

The NCGA offers competitive salaries with opportunities for promotion, as well as excellent comprehensive benefits.

Employees

• are paid bi-monthly;
• participate in the State Retirement Plan (pension);
• can participate in health insurance options and the NCFlex program (dental, vision, life insurance, etc.);
• receive 12 paid holidays per year;
• receive paid vacation, sick, parental, and community service leave; and
• can participate in the supplemental retirement plans (401(k) and 457).

KNOWLEDGE, SKILLS, AND ABILITIES/COMPETENCIES

• Ability to remain non-partisan in a political environment.
• Comfortable speaking face to face and on the telephone with legislators, staff, and the general public daily.
• Ability to work independently in an office, prioritize tasks, organize and analyze materials, and make responsible decisions.
• Experience with creating and updating documents in Microsoft Word and Excel.
• Ability to maintain confidentiality and to handle politically sensitive work with maturity.
• Ability to maintain composure and work cooperatively under pressure with Legislators, legislative staff, and the public on a daily basis.
• Working experience completing and/or maintaining records, reports, and filing systems.
• Ability to operate a desk phone, copy machine, scanner, and other office equipment.
• Considerable knowledge of office practices, procedures, and professional writing, such as grammar and punctuation.
• Willingness and ability to work extended schedules as requested.
• Ability to adhere to the scheduled work hours.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Required Education and Experience

Graduation from high school or possession of a GED certificate, plus at least two years of related office administrative experience.

Preference will be given to someone with

• Customer service experience, including resolving conflicts.
• Extensive knowledge working with business software such as Microsoft Office 365.
• Demonstrated experience providing support to management.
• Experience working in a government agency.

SUPPLEMENTAL AND CONTACT INFORMATION

Instructions

To apply for the Office Assistant position, applicants must submit a completed NC General Assembly application through the NC General Assembly website: https://careers.ncleg.gov/

Applicants must also attach a copy of the following documents when submitting the online application

• Résumé (2 page maximum)
• Cover letter

Application must be completed in its entirety, including detailed education and work history .

To be considered for the Office Assistant position, all applicants must submit an NC General Assembly application and necessary documents by 5:00 P.M. on Monday, September 21, 2026.

Agency Contact Information

North Carolina General Assembly

Human Resources Office

(919) 715-1210

***Due to the expectancy of a large volume of applications, we will be unable to provide individual information regarding the status of your application.***