(2) Associate Vice-President, Conference

Contribute to logistical planning and execution for the conference + key touchpoints, including venue coordination, speaker travel, and on-site event management.

Responsibilities & Expectations

• Support the Co-Vice-Presidents, Conference, in organizing and executing all pre-conference events
• Maintain a positive relationship with venue representatives that can be carried forward to consecutive years of the UBC Imprint Conference
• Help facilitate transportation for speakers to and from the conference, including flight and hotel reservations
• Create detailed footstepping documents and delegate responsibilities to the team for pre-conference events and conference day
• Support tabling, food, scheduling, outreach, and attendee management across conference touchpoints
• Lead conference day planning and operations
• Attend mandatory scheduled meetings

Qualifications

• Strong willingness to learn, professionalism and interpersonal communication skills
• Passion for organization and remains calm under pressure
• Ability to work both independently and in a team environment
• Previous experience working in a team is an asset

Learning Outcomes

• Ability to plan large-scale professional events
• Organizational skills and ability to delegate work
• Analytical and problem-solving skills
• Professional communications and negotiation skills
• Strong leadership and team management capabilities

Time Commitment

• 5 to 7 hours per week with additional time around events
• Must not be on exchange/away for co-op during the 2026/2027 academic year