Regulatory Clinical Trial Coordinator - sponsor dedicated

Are you detail-oriented and passionate about supporting clinical research operations?

If so, this is a unique chance for you to join our team in Warsaw as a Regulatory Clinical Trial Coordinator where you’ll play a key role in enabling regulatory workflows across clinical studies. This is a sponsor-dedicated, office-based position offering meaningful exposure to global clinical development.

Key Responsibilities

You will

• Coordinate administrative tasks related to regulatory submissions tracking.
• Maintain trackers, logs, and documentation in compliance with internal SOPs and external regulations.
• Support the preparation and review of study-related documentation.
• Liaise with internal teams to ensure timely updates and data accuracy.
• Assist in scheduling meetings, managing email communications, and organizing project files.
• Monitor timelines and escalate delays or issues to relevant stakeholders.
• Contribute to continuous improvement of administrative processes.

Required Qualifications

• Previous experience in similar role in clinical research preferred
• Regulatory administrative background (ideal)
• Strong proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• High affinity for electronic systems and document management tools.
• Fluent in Polish and English (verbal and written).
• Excellent organizational skills and attention to details.

What We Offer

• A collaborative and inclusive work environment.
• Opportunities for professional development in clinical operations.
• Client-office-based role in Warsaw with structured onboarding and training.
• Employee resource groups and wellness programs.
• Competitive compensation and benefits

Learn more about our EEO & Accommodations request here .