Office Manager

500M+ downloads. 80M+ monthly users. A decade of building – and we’re still accelerating.

Flo is the world’s #1 health & fitness app worldwide on a mission to build a better future for female health. Backed by a $200M investment led by General Atlantic, we became the first product of our kind to reach a $1B valuation in 2024 – and we’re not slowing down.

With 7M paid subscribers and the highest-rated experience in the App Store’s health category, we’ve spent 10 years earning trust at scale. Now, we’re building the next generation of digital health – AI-powered, privacy-first, clinically backed – to help our users know their body better.

The jobWe’re looking for a highly organised and proactive Office Manager to support the smooth day-to-day operations of our Vilnius office, with additional responsibility for business travel coordination for Flo teams globally. This role reports into the Head of Office and Travel.

This is a hands-on operational role combining office administration, workplace coordination, and travel support. You’ll help ensure employees have a seamless experience both in the office and when travelling for business. The role requires someone who is detail-oriented, responsive, calm under pressure, and comfortable managing multiple priorities in a fast-paced, international environment.

You’ll work closely with our on-site Office Manager and internal teams — supporting office operations, coordinating travel arrangements, managing suppliers, and ensuring that day-to-day administrative needs are handled efficiently and professionally.

Please note that our Office team works onsite 5 days a week, with some flexibility when needed.

Your Experience

Must have

3+ years of experience in office management, workplace operations, travel coordination, or administrative operations

Experience coordinating international business travel

Strong organisational and time-management skills with the ability to manage multiple requests simultaneously

Experience working with external vendors and service providers

High attention to detail and ability to handle complex logistics

Excellent communication and stakeholder management skills

Comfortable working in a fast-paced, operational environment

Proficiency with Google Workspace, Slack, and spreadsheets

Nice to have

Experience in a tech or international company

Experience using corporate travel tools (e.g. TravelPerk, Navan, Concur)

Previous experience supporting office operations or workplace management

What you'll be doing

Office & Employee Experience (approx. 70%)

Support the dedicated Office Manager with day-to-day office operations and act as a backup when needed

Help coordinate vendors, suppliers, office logistics, and workplace needs

Coordinate selected social activities, employee gifts, anniversary initiatives, and internal gift shop operations

Support ad-hoc workplace and employee experience projects as needed

Travel Coordination (approx. 30%)

Manage end-to-end business travel bookings including flights, accommodation, visas, and ground transportation

Ensure travel arrangements comply with company policies and budgets

Act as the main point of contact for employees requiring travel support

Manage last-minute travel changes and resolve travel-related issues

Maintain relationships with travel vendors and agencies

Support planning and logistics for company events, offsites, and team gatherings

Salary starting from 2600 EUR based on experience

#LI-HybridHow we work

We’re a mission-led, product-driven team. We move fast, stay focused and take ownership – from brief to build to impact. Debate is encouraged. Decisions are shared. We care about craft, ship with purpose, and always raise the bar.

You’ll be working with people who take their work seriously, not themselves. It takes commitment, resilience, and the drive to keep going when things get tough. Because better health outcomes are worth it.

What you'll get

We support impact with meaningful reward. Here’s what that looks like

Competitive salary and annual reviews

Opportunity to participate in Flo’s performance incentive scheme

Paid holiday, sick leave, and female health leave

Enhanced parental leave and pay for maternity, paternity, same-sex and adoptive parents

Accelerated professional growth through world-changing work and learning support

In-person collaboration and work in a hybrid model, with 3 days per week spent in the office

5-week fully paid sabbatical at 5-year Floversary

Flo Premium for friends & family, plus more health, pension and wellbeing perks

Diversity, equity and inclusion

Our strength is in our differences. At Flo, hiring is based on merit, skill and what you bring to the role – nothing else. We’re proud to be an equal opportunity employer, and we welcome applicants from all backgrounds, communities and identities. Read our privacy notice for job applicants.