Specialist II, Finance

The Finance Specialist II performs payment-processing and related accounting duties of a clerical and administrative nature. This role supports the accurate, timely, and compliant processing of vendor payments, employee reimbursements, remittances, and other disbursements; maintains financial records; prepares and records journal entries; reconciles payment activity; and provides reporting and administrative support to the Finance function.

What You Will Do

• Process and record vendor invoices, payment requests, employee reimbursements, remittances, and other payment-related transactions in accordance with company policies and approval requirements.
• Review payment documentation for completeness, accuracy, appropriate authorization, coding, and supporting evidence before processing.
• Prepare payment batches and support the execution of payments through approved banking platforms, financial systems, and other payment tools.
• Receive, review, and record vouchers, invoices, payment requests, remittances, and related financial documentation.
• Maintain accurate accounts payable and payment records, including payment statuses, supporting documentation, and audit trails.
• Prepare and record payment-related journal entries, including accruals, corrections, reclassifications, and bank charges, as needed.
• Reconcile payment activity, vendor accounts, bank transactions, and general ledger balances; investigate and report discrepancies promptly.
• Respond to vendor and internal stakeholder inquiries regarding invoice status, payment timing, remittances, and account balances.
• Verify the accuracy of reports, account balances, postings, and payment data within financial systems.
• Enter and maintain key financial data in support of accounts payable and payment processes.
• Provide information for regular and ad hoc management reports, payment forecasts, aging reports, and spreadsheets.
• Identify payment-processing errors, duplicate-payment risks, exceptions, and potential control gaps, and escalate them as appropriate.
• Maintain records and document payment processes in accordance with company policies, internal controls, and retention requirements.
• Provide administrative and bookkeeping support for financial reporting and other Finance activities, as needed.

What You Will Need

Education and Experience

• High school diploma or equivalent required.
• Three (3) to five (5) years of relevant experience, including accounts payable, payment processing, finance, or accounting experience.

Knowledge, Skills, and Abilities

• Demonstrates a willingness to learn, assume responsibilities, and work collaboratively within a Finance team.
• Knowledge of payment processing, accounts payable practices, financial controls, and related accounting procedures.
• Understanding of financial reporting systems, general ledger processes, accounts payable systems, and payment platforms.
• Knowledge of computer tools, primarily Microsoft Office applications, particularly Excel.
• Ability to review financial documentation, identify errors or mispostings, and investigate discrepancies using available reporting and data-analysis tools.
• Strong attention to detail and ability to manage payment activities accurately while meeting deadlines.
• Ability to handle confidential financial and vendor information with professionalism and discretion.
• Good communication skills, with the ability to interact effectively with vendors, team members, and management.
• Proactive ability to identify the causes of errors, potential payment risks, and opportunities to improve processes and controls.
• Ability to obtain working knowledge of the ABS Health, Safety, Quality, and Environmental Management Systems.

Reporting Relationships

The incumbent reports to the Manager of Finance. This position does not have direct reports.