Accounts Payable/Receivable Clerk

DescriptionEssential Functions

AP Invoicing

Entering invoices for payment. This process may include setting up or maintaining a vendor’s account.
Ensuring that all recurring and repeating invoices are entered each month.
Reviewing monthly rent and note payment invoices for accuracy before the invoices are generated.
Checks are cut twice a week and must be stuffed in envelopes and mailed.
Scanning/filing electronic copies of all AP transactions processed by this role.
Responsible for running the AP trial balance and making sure that all AP invoices are paid/reconciled timely.
Ensure that all AR billable items are copied and given to the AR Clerk so that we can recoup funds spent.

AP EFTs

Fuel EFTs are processed according to the way they clear the bank. Invoices that need attention are forwarded to the attention of the appropriate party.
Making sure all items on the CMEFT are entered and able to be reconciled by the Treasury Accountant.
Miscellaneous EFTs are entered from the bank sheets and dated with the date the item cleared the bank. Invoices are entered for the amount and then reconciled to an EFT payment.
Store trade EFTs are entered and the appropriate invoices are matched to the EFT.

Other Duties

Items imported are invoices from the convenience stores, fuel invoices from DTN, fuel EFTs, and credit cards for stores and dealers. The files are emailed and checked daily for error reports. After the final import is completed, the import folder is checked for errors.
All invoices are scanned and filed. Electronic copies of all AP transactions are processed by this role.
Process documents are required for each and every job duty performed. It is the responsibility of this role to create and maintain/update process documents with the current steps necessary to perform each job function. Process Documents will be used as part of an accounting manual (both hard copies / electronic form).
Using the Process Documents, you may be required to cross train individuals in the event of your absence. This is to ensure that proper and timely execution of job duties are maintained in the event of vacation/sick time leave.
Take a lead role in software/application implementations.
Knowledge of Accounts Receivable with a willingness for cross-training to support AR processes, when needed.
Additional duties may be assigned by Operations Accounting Manager on an as-needed basis.

QualificationsRequirements

5+ years of previous Accounts Payable experience.
High school diploma or equivalency
Excellent organization skills
Ability to multitask is a must
Excellent time management skills
Comfortable in systems and cloud-based applications including proficiency in Microsoft Office.

Competencies and Traits

Excellent verbal and written communication skills.
Excellent time management and organizational skills.
Ability to prioritize and manage multiple interruptions.
Demonstrated record of working collaboratively with other professionals.
PDI and Concur Experience are not required but a plus.
Flexibility and able to help with other Accounting Operations tasks.

Miscellaneous

Reports to: Operations Accounting Manager
Reporting Facility: Clipper Petroleum Support Center
Work Schedule: Monday – Friday 8AM – 5PM

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice