Senior Assistant Umdasch Group Ventures (d/f/m) - from 30 hours per week

As a Senior Assistant, you will support the Umdasch Group Ventures team in all  administrative, organizational, and project-supported matters . You play a key role in ensuring the smooth execution of operational and governance processes and act as a reliable interface between internal and external stakeholders.

You will collaborate closely with a globally dispersed team , requiring strong coordination skills, cultural sensitivity, and flexibility in working style and time management.

In addition, your core responsibilities include

• Preparing board-level documentation, as well as creating presentations, reports, agendas, minutes, and communication materials in both German and English
• Planning, organizing, and coordinating meetings, workshops, events, selected marketing-related activities, and business trips (including flights, trains, hotels, and visas)
• Managing office organization, invoices, orders, and expense reports
• Serving as a point of contact and key user for various company systems
• Onboarding new employees, including hardware procurement, system access, and training
• Covering for colleagues during absences and flexibly taking on additional tasks

We are looking for a highly organized and communicative individual with strong interpersonal skills , who enjoys connecting and coordinating across an international environment. You bring a structured working style, set clear priorities, and drive process improvements, while continuously developing yourself.

With curiosity, adaptability, and resilience , you approach challenges effectively. You communicate clearly and respectfully, foster strong collaboration, and contribute actively to the team’s success.

Your Background

• Completed commercial/business education (e.g., HAK or equivalent)
• At least 10 years’ experience in assistant roles, especially also in international settings
• Organizational talent, and high sense of responsibility
• Strong MS Office skills and high IT, AI affinity
• Outstanding interpersonal and communication abilities, empathy, and strength in fostering teamwork
• Excellent German and English skills; additional languages are a plus
• Discretion, attention to detail, and a proactive, independent working style

Your Competencies

• Communication:  Communicating clearly and respectfully while collaborating constructively with others
• Curiosity:  Exploring new ideas and actively expanding knowledge
• Resilience:  Taking on challenges and growing from them
• Adaptability:  Adjusting to changing requirements and dynamic environments
• Self-Reflection:  Reflecting on actions and learning from feedback
• Structured Problem-Solving:  Analyzing challenges systematically and developing effective solutions

This position is available on a  full-time or part-time basis (minimum 30 hours per week) .

What we offer

• An attractive, modern working environment in a successful, international family business
• Exciting responsibilities with real impact and creative freedom
• A motivated team and plenty of opportunities for growth and development
• Flexible working hours to support your work-life balance

A competitive, market-aligned salary is offered for this position, depending on specific qualifications and professional experience.

We are legally required to indicate a minimum salary. According to the collective agreement for the retail sector, the annual gross minimum salary for this position is EUR 39.802.00 on a full-time basis.

We look forward to receiving your application