Payroll & Accounting Ops. Specialist

Responsibilities

Global Payroll Processing & Coordination

• Execute and support end-to-end global payroll processing for a dynamic, expanding, multi-entity and multi-state company with approximately 250 worldwide employees
• Prepare U.S. semi-monthly payroll s, and special payrolls as needed, for exempt and non-exempt employees, salaried and hourly employees , ensuring accuracy and timeliness
• Coordinate with third-party payroll providers for U.S. and five I nternational payrolls (Australia, Canada, Israel, Japan, and UK)
• Maintain payroll records and support documentation
• Act as a primary point of contact for payroll-related inquiries and issues, providing timely and effective resolutions, and escalating complex, non-routine, or high-risk matters to the Accounting Operations Manager for review and guidance

Financial Statement Close Support

• Prepare payroll-related journal entries for review
• Assist in payroll-related balance sheet reconciliations
• Support timely completion of payroll deliverables

Payroll Tax Compliance & Reporting

• Support payroll tax compliance activities
• Prepare payroll reports for internal stakeholders and audits
• Assist with audit documentation requests

HR & Cross-Functional Collaboration

• Partner with HR to ensure accurate employee data updates
• Collaborate on payroll-related improvements

Accounting Operations Support

• Support the Accounting Operations Manager with broader accounting and finance operation as needed
• Assist with sales tax compliance activities, including data preparation and coordination of filings
• Support accounts receivable processes, including billing, collections, customer follow-ups and dunning communications
• Assist with ad hoc accounting tasks, reconciliations, and process improvements
• Provide backup support for other operational accounting processes as needed

Qualifications

Education & Certification

• Bachelor’s D egree in Accounting , Finance, or related field (or equivalent experience) preferred
• CPP certification preferred

Experience and Knowledge

• 3+ years of payroll or accounting experience
• U.S. payroll processing expertise
• Operational accounting experience ( AP, AR, sales tax, cash management, etc. ) preferred
• Experience in a multi-entity environment is a plus
• Working knowledge of U.S. payroll regulations
• Basic understanding of accounting operations and workflows
• Basic understanding of i nternational payroll is a plus

Technical Skills

• Strong working knowledge of payroll systems (Paylocity preferred)
• Familiarity with accounting systems (NetSuite preferred)
• Strong Microsoft Excel skills
• Experience with HRIS platforms is a plus
• Experience supporting systems implementations, integrations, or process automation initiatives across payroll, HRIS, and accounting platforms is a plus

Soft Skills

• Strong attention to detail
• Ability to manage multiple priorities
• Strong communication and collaboration skills
• Ability to escalate issues appropriately