Accounts Payable Administrator

The Accounts Payable Clerk is responsible for ensuring the accurate and timely processing of vendor invoices, employee expenses, and other payables in accordance with company policies and procedures. This role plays a key part in maintaining strong vendor relationships, ensuring compliance with accounting standards, and supporting the overall financial operations of Amico.

• Process vendor invoices, employee expenses, subcontractor invoices, credit memos, and other payables accurately and on time.
• Match invoices to purchase orders, packing slips, goods receipts, and supporting documents.
• Follow up on missing information needed to process invoices.
• Reconcile vendor statements, review balances, request missing invoices or credits, and track unresolved items.
• Communicate with vendors and internal teams
• Prepare weekly payment selections, EFT payments and Bills Payable.
• Maintain accurate AP records, vendor files, invoice backup, reconciliation notes, and supporting documentation.
• Assist with month-end and year-end tasks, including accruals, aging review, invoice holds, and follow-up items.
• Support finance, procurement, operations, and project teams with AP reporting, vendor setup, and other payables tasks as needed
• Diploma or degree in accounting, business administration.
• Minimum 2 years of experience in Accounts Payable, accounting administration, bookkeeping, or a similar finance support role.
• Good understanding of accounts payable, including invoice coding, PO matching, vendor statements, payment processing, and month-end support.
• Experience using ERP/accounting systems; Oracle experience is strongly preferred.
• Strong Microsoft Office skills, especially Excel and Outlook.
• Detail-oriented, able to spot AP issues and suggest practical ways to improve accuracy and workflow.
• Strong organization and time management skills, with the ability to manage high invoice volumes and meet deadlines.
• Good verbal and written communication skills for working with vendors and internal teams.
• A self-starter who can work independently and as part of a team.
• Ability to maintain confidentiality, follow company procedures, and support audit and compliance documentation.
• Experience in construction, project-based accounting, or multi-entity environments is an asset.