Office & Employee Events Manager

About Blue J Blue J is the leading generative AI solution for tax professionals and one of Canada's fastest-growing AI companies. Headquartered in Toronto, we're a high-growth B2B SaaS company building industry-leading tax research software that helps accountants find accurate answers to complex tax questions with greater speed and confidence.Backed by a $122M USD Series D funding round, we're scaling rapidly across North America and the UK while continuing to push the boundaries of what's possible with AI. By combining advanced technology with deep tax expertise, we empower tax professionals to work more efficiently, make better decisions, and deliver greater value to their clients.A Note on LocationWe’re excited to connect with qualified candidates and sincerely appreciate everyone’s interest in joining Blue J. This is an in office role, and candidates must be within commuting distance of Toronto, with the expectation of being in person 5 days a week at our Toronto office location. Candidates must be legally eligible to work in Canada.The OpportunityThis role owns the day-to-day running of the Blue J office facilities, security, supplies and is the go-to operational resource for on-site employees. You'll keep the office safe, well-stocked, welcoming, and smoothly run, acting as the connective tissue between guests, vendors, and internal teams. You'll also coordinate quarterly company all-hands events at off-site venues and support in-office team celebrations throughout the year.What You’ll be DoingEmployee Events & CulturePlan and organize quarterly company all-hands events at off-site venues, including venue sourcing, logistics, and vendor coordinationCoordinate catering and logistics for ad hoc team events, social gatherings, holiday celebrations, and milestone recognitionsManage employee experience for virtual and hybrid company events for special holidays, learning sessions, new hiresTrack event budgets and reconcile spend against plan for each eventOffice Operations & SuppliesMaintain office and meeting-room supplies: place orders, monitor levels, and restockMaintain the storage room, keeping it organized and stockedManage kitchen/pantry stocking and catering for meetings and in-office events.Own company shipping and receivingManage vendor relationships (cleaning, repairs, supplies) and on-site vendors as neededFacilities & SecuritySubmit and track tickets for repairs and cleaningServe as landlord / property-management liaisonServe as point of contact for office access and desk-booking systems (Eden and Kisi)Prepare quarterly office statistics reports on desk and meeting-room <utilization.Health> & SafetyOwn Joint Health & Safety Committee (JHSC) compliance responsibilitiesRun quarterly JHSC meetings and monthly office inspectionsMaintain first-aid supplies and emergency proceduresDocumentation & CommunicationsMaintain the Office Handbook, keeping policies and procedures current.Own office-wide communications (closures, maintenance notices, event announcements, etc.)Budget & ReconciliationOwn month-end reconciliation of the office expense credit card.Track and report against the office/facilities budget.What You Offer Blue J 3+ years in office management, facilities, or workplace operationsHighly organized, hands-on, and proactive, with strong follow-through on maintenance and logisticsComfortable being the on-site face of the office for guests and staff, with excellent interpersonal and written communication skillsDemonstrated experience managing vendors and negotiating service contractsComfortable owning a budget and reconciling expenses accurately and on timeFamiliarity with workplace tools (e.g., Eden, Kisi, Float) an assetProficiency with Google Workspace or Microsoft Office (Sheets/Excel, Docs/Word, Slides)First Aid/CPR certification, or willingness to obtain, an assetPost-secondary education in business administration or a related field, or equivalent practical experienceExpected to be in-office 5 days per weekWhat We Offer You Competitive base salary, stock options, and benefits designed to support you and your familyA collaborative, ambitious, and supportive team that values innovation, respect, and funThe excitement of a fast-growing, well-funded company with clear momentum, and the resources to back bold initiativesThe Core Values that Define Our CultureWe are customer-focusedWe put the team interest before self-interestWe are pleasant and playfulWe are open to better ideasWe move fast and fix thingsWhat to Expect in the Interview ProcessWe anticipate a high volume of applicants for this role and are excited to grow our team. A human will review each application and get back to you as soon as possible. We appreciate your patience and look forward to connecting with you! Interview ProcessChat with Nancy, Senior Talent Acquisition ManagerMeet Inez, Chief People OfficerPresent your Case Study to the teamMeet Ben, our CEOWe believe our strength is built on diversity of thought, and encourage candidates from all backgrounds and experiences to apply. We value inclusiveness and are an equal opportunity employer. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.We strive to create an inclusive and accessible hiring experience for all candidates. If you need any accommodations during the interview process, please let us know in your application. Our team is dedicated to providing the necessary support and making reasonable adjustments to ensure a smooth process for everyone.CompensationThe base pay range for this role is CA$80,000 - CA$95,000 per <year.Final> compensation will be set fairly and thoughtfully based on experience, expertise, and alignment with the role’s responsibilities. While all candidates are expected to bring directly relevant experience, the top of the range is typically reserved for individuals who demonstrate exceptional depth in the role’s core competencies, a strong track record of impact in similar environments, and the ability to operate with a high degree of autonomy from day <one.How> We Use AI in Our Hiring ProcessTo ensure transparency, we want candidates to know that Blue J uses AI-enabled tools within our applicant tracking system to help organize applications and highlight profiles that match the key requirements for each <role.AI> does not make hiring decisions.Every application is reviewed by a member of our Talent team, and all decisions throughout the process are made by humans.We use these tools to support efficiency and consistency, not to replace human judgment and we’re committed to a fair, thoughtful, and equitable experience for every candidate.