Admin Assistant

Number of Hours per Rotation: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Administrative Assistant is directly accountable to the Executive Director, Primary Health Care – Regina Area of the Saskatchewan Health Authority and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to support the efficient operation of the Executive Director, Primary Health Care – Regina Area portfolio, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the Senior Leadership Team, and their support staff, to assist in accomplishing the Saskatchewan Health Authority’s objectives. The incumbent co-ordinates workflow with other administrative support staff in the Executive Office and at the Executive Director level and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Experience

• 3-5 years of experience working in a senior administrative assistant-type role

Education

• Completion of Grade 12 supplemented by a recognized business course

Competencies

• Planning skills
• Communication skills
• Problem solving skills
• Decision making skills
• Interpersonal skills
• Organizational skills

Knowledge and Abilities

• Ability to adapt to frequent change and work under pressure
• Self motivated with the ability to work independently
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to work collegially, collaboratively and build positive relationships
• Have high degree of initiative, ingenuity & can work with little/no supervision
• Knowledge & experience in minute taking & synthesizing information
• Commitment to quality, safety, and improvement striving towards zero harm
• Knowledge in applicable organization structure and function
• Commitment to a diverse, culturally competent, culturally safe work environment
• Can maintain confidentiality including confidential information with discretion.
• Advance computer skills, including Microsoft Office (Excel, Word and Access).