Associate Manager - Admin - FTC

About Upstox At Upstox, we're building the future of investing—simple, powerful, and for everyone. We're one of India's fastest-growing fintech platforms, backed by the best in the business, including Mr. Ratan Tata and Tiger Global, and on a mission to make wealth creation accessible to every Indian. From first-time investors to seasoned traders, millions trust us to power their financial journeys. What you'll own: Work with IT, Infosec, Finance & HR stakeholders to create and adhere topolicies and processes related to admin, facility, procurement, travel and tasks for the whole organisation. .Collecting, maintaining, submitting bills/invoices, and uploading to the HRMS tool. Ensuring 100% compliance as per the Information security guidelines, responsible for creating and implementing systems and procedures for smooth and effective office administration across all locations. Creating and monitoring overall tasks for the Housekeeping staff & Physical Security across all locations. Owning end-to-end vendor management for various office supplies, employee onboarding kits and other supplies during employee engagement activities. Collecting, verifying & documenting invoices to upload them on the HRMS tool. Maintaining hard copy of these POs and invoices as and when needed. Tracking the reimbursement process of these invoices to ensure timely and accurate settlement via HRMS / emails. Maintaining a Tracker sheet for every task. SAP MM knowledge is an added advantage. .Coordinating with department heads/management/employees to determine their domestic/international travel needs, planning their end-to-end itinerary which includes the mode of transportation, travel dates, cost and accommodation and any other services as mentioned in the inhouse travel policy. - Maintaining the ISO standards for all the admin activities Who you are: Proven 8-10 years of work experience as an Admin. Excellent interpersonal, time management and organizational skills are a non-negotiable Having superior verbal and written communication skills is extremely crucial as this role requires heavy interactions with key stakeholders and the leadership team Ability to interact, communicate and negotiate effectively Someone who is highly self-motivated, professional, and capable of managing their work-load and prioritizing tasks in a fast-paced agile environment. Excellent data management and filling skills Ability to think on their feet and problem solve effectively with minimal supervision Excellent knowledge of domestic and international travel trends Prior experience and expertise with handling end-to-end travel and stay bookings (domestic and international) - for large groups Prior experience with handling end-to-end global leadership itineraries By applying for this position, you acknowledge that you have reviewed our Prospective Employee Privacy Notice , which outlines how Upstox collects, uses, and protects your Personal Information ('PI'). I accept Upstox's Prospective Employee Privacy Notice. Upstox is an Equal Opportunity Employer; all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other characteristics.