Recruiting Coordinator

The Recruiting Coordinator provides essential administrative and operational support to the Tenet Physician Resources (TPR) clinical recruitment team. This role plays a key part in ensuring a smooth and efficient recruitment process by assisting recruiters with workflow management, candidate communication, and data accuracy within MyHR, Salesforce, and external job boards.

• Partner with recruiters to execute administrative tasks throughout the recruitment lifecycle and assist with candidate scheduling, travel, and reimbursements.
• Manage data integrity and requisition details within MyHR, Salesforce, and the applicant tracking system (ATS).
• Post and refresh open positions across TenetCareers.com and external boards like PracticeMatch, PracticeLink, DocCafe, and LinkedIn.
• Prepare and send offer letters, onboarding checklists, and credentialing documentation, ensuring all files are properly uploaded and compliant.
• Track candidate progress through onboarding, ensuring background checks, verifications, and internal tasks are completed by required deadlines.
• Serve as a primary point of contact for candidates post-interview, providing consistent communication and collaborating with onboarding to ensure start-date readiness.
• Reconcile weekly and ad hoc reports, including open requisition trackers, candidate pipelines, and Salesforce/ATS dashboards for leadership visibility.
• Maintain the recruitment calendar and coordinate logistics for job fairs and conferences, including ordering recruitment collateral and branded supplies.
• Support recruitment marketing campaigns, social media initiatives, and the Employee Referral Program (ERP) documentation and processing.
• Ensure accuracy of opportunity profiles and provide local "day of interview" support for physician candidates as assigned.
• More than 2 years of HR, recruiting coordination, or talent acquisition support experience required.
• Associate degree preferred; equivalent combination of education and experience accepted.
• Prior experience with MyHR, Salesforce, or other ATS systems preferred.
• Strong proficiency in Excel, Outlook, Word, and PowerPoint.
• Excellent organizational, interpersonal, and communication skills (both written and verbal).
• Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
• Demonstrated professionalism and ability to interact effectively with physicians, leaders, and cross-functional teams.

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