About The Role

JOB DETAILS

Role: Admin Receptionist
Salary: Php 20,000 - PHP 22,000
Work Arrangement: On-site (Monday - Friday)
Employment Type: Independent Contractor
Location: Alabang Muntinlupa City
Candidates must own a personal Laptop
Amenable to start ASAP

Job Summary

The Admin Receptionist serves as the first point of contact for the organization, providing a welcoming and professional front-desk experience. This role is responsible for greeting and assisting visitors, managing incoming calls, handling correspondence, and supporting various administrative tasks to ensure smooth day-to-day operations. The Receptionist maintains a positive company image by delivering excellent customer service, demonstrating strong communication skills, and ensuring an organized and efficient reception area.

Key Roles and Responsibilities

Financial & Billing Monitoring

Monitor office payables: Track, log, and monitor recurring bills, invoices, and utilities for all office locations to ensure timely payments.
Coordinate closely with the Finance/Accounting department to submit approved

invoices, billing statements, and receipts for processing.

Maintain a well-organized digital and physical filing system for all financial documents,contracts, and payment records.
Assist in reconciling monthly office expenses and flag any billing discrepancies to

management

Secretarial, Hospitality & Executive Support

Provide dedicated, day-to-day administrative and personal support to key managers and executives.
Manage high-level executive logistics, including booking flights, securing accommodations, and arranging ground transportation.
Coordinate executive dining requirements, such as placing food orders, managing

restaurant reservations, and overseeing in-office meal deliveries.

Maintain executive workspaces: Ensure the executive’s desk and meeting areas are

kept pristine by clearing away food, trash, and used dishware promptly after meals or
meetings.

Manage complex calendars, schedule appointments, handle sensitive email

correspondence, and draft corporate documents/reports with high confidentiality.

Front Desk, Safety & Security Management

Act as the primary point of contact for all incoming visitors, clients, and partners,

ensuring a warm, professional welcome.

Maintain office security: Strictly enforce office access controls by logging all guests,

issuing visitor/building passes, verifying identities, and coordinating closely with building security or management.

Monitor the reception area and office entry points to prevent unauthorized access and

report any security incidents or hazards immediately.

Manage the main multi-line telephone system; screen, filter, and direct incoming calls

appropriately.

Office Operations & Supplies Management

Monitor, procure, and maintain inventory for office supplies, pantry items, and

equipment.

Handle all incoming and outgoing mail, packages, and courier services.
Oversee meeting room schedules, ensuring conference rooms are clean, organized, and properly equipped before executive meetings.
Coordinate with housekeeping and external vendors to maintain overall office cleanliness and routine maintenance.
Support HR and Admin during new hire onboarding by preparing workstations and

welcome kits.

Qualifications

Graduate of Hospitality Management, Business Administration or any related field.
With experience in hospitality, hotel, customer service, or administrative support is an advantage
With a pleasing and professional personality.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.)
Customer service-oriented and able to interact confidently with clients and guests.
Can work independently and as part of a team.
Willing to learn and take initiative in a fast-paced environment.
Willing to perform other tasks as may be assigned.
Must own a personal laptop and have a basic troubleshooting/computer skills.
Willing to work on-site and follow assigned schedules.