About The Role

The posted salary is not the actual salary, as it remains confidential. Salary and compensation details will be discussed during the interview process.

Company Profile

Founded in 2008, our client has since become one of the leading charter agencies in Australia and is one of the few charter boat agencies that works with and has access to boats throughout Australia as well as contacts in Europe and the US for those wanting boat hire abroad.
Their client list ranges from international celebrities and VIPs to large corporates, small businesses, and individuals looking to plan a party. Their doors are open to anyone that needs a boat no matter how big or small the cruise may be.

Overall purpose and responsibilities of the role

As a Personal Assistant you will be responsible in providing comprehensive administrative support, including email management, task prioritization, meeting minutes, form completion, and general office tasks. Also support training schools by managing schedules, coordinating enrollments, booking rooms, preparing resources, updating websites, and ensuring data accuracy.

General Administrative Tasks

Maintain a clean and organized inbox
Reply to emails that require simple responses
Track and prioritize tasks and commitments
Take minutes in some meetings
Track action items committed to during meetings
Review meeting minutes to identify action items
Complete forms as needed
Assist with general administrative tasks

Support Tasks for Training Schools

Learn and navigate various software used by the client
Add classes to the system
Ensure enrolment requirements are met
Book rooms as required for training sessions
Liaise with students to confirm enrolment details and requirements
Prepare and verify resources needed for training sessions
Add products to the website
Perform website updates
Review data for accuracy
Schedule: Monday to Friday (6:30 AM to 3:30 PM Manila time)
Location: HYBRID - Makati City or Central location close to transport and EDSA
At least 3 to 4 years of experience as an executive or personal assistant.
Excellent written and verbal communication skills.
Strong time-management skills, attention to detail and organizational skills.
Proficiency with office productivity tools and an aptitude for learning new software and systems.
Flexible team player, willing to adapt to changes
Ability to maintain confidentiality of information related to the company and its employees.
Willing to work onsite *hybrid*