About The Role

REQ15003 Assistant, HR Services (Open)

POSITION SUMMARY

Assistant, HR Services role is to perform a variety of personnel-related administrative tasks. This role is responsible for managing the day-to-day HR tasks, employee data and regulatory compliance. The position’s primary focus is on efficiency, accuracy and compliance. Also, this position requires excellent organizational skills and the ability to handle sensitive information confidentially.

PRIMARY RESPONSIBILITIES

HR Administration and record keeping

Creating, maintaining and securing all employee records, both physical (Pfiles) and digital (HRIS) with high accuracy
Prepare and process HR-related documents throughout the colleagues’ employment journey, including but not limited to employment agreement, promotion, salary adjustments, transfers, exit and clearance etc
Update HRIS (e.g. new hires, separations, and leaves)
Performing files audits to ensure that all required employee documentation is collected and maintained
Files employment-related reportorial requirements with various government agencies

Payroll Support and Benefits Administration

Ensure that all payroll instructions are prepared and logged in time for the payroll run and submitted to the Payroll Team
Overseeing the completion of compensation and benefit documentation
Support the enrolment process for insurance and other company benefits

Compliance

Serves as a first point of contact for general HR policy questions
Ensure compliance with local employment law and regulations as well as internal compliance requirements
Complies with labour law, regulatory bodies, GDPR, other company requirements and HR best practice
Maintain confidentiality and security of all HR files and information

KEY PERFORMANCE INDICATORS

Confidentiality maintained
Complete assigned tasks in a timely manner
Attention to details

QUALIFICATIONS

Experience

Proven experience in an administrative role (data inputting and filing), preferably within an HR department is an advantage

Education

High school diploma or equivalent; Bachelor’s degree in Human Resources, Business Administrations or related field is an advantage

Skills / Competencies

High level of proficiency with Microsoft Office Suite (word, excel, PowerPoint and outlook) is required
Ability to handle sensitive and confidential information with discretion and integrity is required
Good interpersonal and customer service skills required. Experience with using HRIS (and in particular Workday) is a strong advantage
Exceptional attention to details and accuracy in all tasks
Strong time-management skills, with the ability to prioritize tasks effectively.
Able to work under tight timeline and under pressure