AUS Scheduler & Estimator (Australian Client/Day Shift)

About Brainbox

Brainbox is different from every other BPO. It's not just the amazing culture, strong brand, loyal customers, and talented staff - it is deeper than that. The Brainbox core value of 'Always Be Kind' is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do aims to provide people with a work culture that helps them improve every single day. From unlimited training to HMO benefits from day 1, we want our people to love what they do and become the best versions of themselves.

We are looking for a Scheduler & Estimator with a strong emphasis on construction scheduling, who will work closely with our client's Perth-based team to plan, sequence and track residential projects from working drawings through to completion. Estimating and procurement support round out the role, but day-to-day priority sits with building and maintaining accurate, workable construction schedules. This is not a general administration or virtual assistant role: it calls for genuine construction knowledge and the ability to progressively take on scheduling, estimating and procurement responsibilities.

Our client is a Perth-based residential building company specialising in custom homes, renovations, extensions and residential developments.

Key Duties

Construction Scheduling (priority focus)

• Prepare construction schedules for new projects and keep them updated as projects progress.
• Develop appropriate trade sequencing across the build program.
• Coordinate procurement dates with construction requirements, so materials and trades line up with the schedule.
• Identify long-lead items and flag potential scheduling conflicts or delays before they impact the program.
• Monitor upcoming trade and supplier requirements, and support the Perth team with forward planning.
• Progressively take ownership of the scheduling function with minimal supervision on routine tasks.

Estimating

• Review architectural, structural and engineering drawings.
• Review project specifications and consultant documentation.
• Complete detailed quantity take-offs.
• Prepare preliminary and detailed construction estimates.
• Prepare and maintain Bills of Quantities.
• Obtain, review and compare supplier and subcontractor quotations.
• Identify exclusions, discrepancies and missing scope.
• Maintain accurate material and labour pricing.
• Assist with tender and contract pricing, and pricing for client variations.
• Compare project costs against budgets and previous projects.
• Identify potential cost risks before construction.

Procurement

• Prepare clear scopes of work for trades and suppliers.
• Issue requests for quotation and compare quotations on a like-for-like basis.
• Prepare purchase orders and work orders, ensuring these reflect the latest drawings and specifications.
• Assist with ordering materials and long-lead items.
• Follow up suppliers and subcontractors where required.
• Maintain procurement records and monitor committed costs against project budgets.

System / Project Administration

• Set up and maintain project estimating information, cost codes and budgets.
• Maintain supplier and subcontractor information and record project documentation accurately.
• Follow the client's established estimating, procurement and document-control procedures.
• Full training will be provided on the client's project management system; accuracy of information entered will be extremely important.

Requirements

Essential Requirements

• Minimum 3 years of experience in residential scheduling in an Australian based company (required)
• Minimum 3 years of experience in residential estimating in an Australian based company (preferred)
• Strong ability to read architectural and structural drawings.
• Experience completing detailed quantity take-offs and preparing Bills of Quantities.
• Experience reviewing subcontractor and supplier quotations.
• Experience preparing scopes of work and purchase orders.
• Understanding of construction procurement and scheduling.
• Strong Microsoft Excel skills.
• Highly accurate, detail-oriented and methodical.
• Able to work independently and proactively, without waiting for instructions.
• Comfortable communicating with Australian suppliers and subcontractors.
• Able to manage multiple projects and priorities.
• Excellent written and spoken English.

Benefits

Perks

• Attractive and competitive salary
• Tenure-based and performance-based incentives
• Paid time off
• Unlimited cash incentives for hired referrals
• Engagement and recognition programs
• HMO on day 1
• Work-life balance with a 37.5-hour week and free weekends
• International career growth and clients
• Opportunities to travel abroad
• Modern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
• Fun and inclusive working environment and great working culture
• Dedicated local support with local management, HR, onboarding, payroll, and ICT
• Access to unlimited training and micro-competencies to advance your skills

• This role is subject to a number of skills and possible online practical tests.
• This position is an onsite role. Candidate must be willing to work on-site.