About The Role

Supporting operational colleagues in delivering services. Ensure efficient and effective business support or management across a range of operational administrative services. These roles are often fast paced, challenging and varied.

The postholder will be responsible for the administration work necessary to take forward an allocation of all tasks carried out by the Admin team this includes but is not limited to processing permanent and temporary Traffic Regulation Orders, abnormal load applications, Damage to Crown property cases and third party claims. You may also be required to arrange car hire, hospitality, book transport and accommodation as required for colleagues and act as Requisitioner for any such orders through the Scottish Government’s electronic ordering and payment system .

Responsibilities

Build and maintain effective working relationships with internal and external stakeholders and professional colleagues.
Manage and prioritise own workload to ensure tasks are completed accurately and within agreed timescales.
Collaborate with colleagues to manage and maintain Directorate team mailboxes.
Develop and maintain proficiency across all team functions and responsibilities.
Provide flexible support by undertaking a range of ad hoc short-term and long-term tasks as required.
Contribute to the overall effectiveness of the team and Directorate by supporting colleagues during periods of high demand or staff absence.
Demonstrate adaptability and a willingness to take on new responsibilities to meet changing business needs.

Success profile
Success profiles are specific to each job and they include the mix of behaviours, experience and technical criteria (if applicable) that candidates will be assessed on.

Behaviours

Communicating and influencing
Working together
Delivering at pace
Seeing the bigger picture

Find out more about Success Profiles .

How to apply

Apply online, providing a CV and supporting statement (of no more than 1000 words) providing evidence of how you meet the behaviours, experience and technical skills listed in the Success Profile above. Both the CV and the supporting statement provided will be assessed against the criteria for the role.

Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.

Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.

If invited for further assessment, this will consist of an interview and Presentation. Assessments are scheduled for w/c (TBC) however this may be subject to change.

Recruitment Principles

As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.

About Us

Transport Scotland is the national transport agency, seeking to deliver a safe, efficient, cost-effective and sustainable transport system for the benefit of the people of Scotland. Transport Scotland is accountable to Parliament and the public through Scottish Ministers, with a budget of around £4 billion per year. Transport is a vital feature of the Scottish Government's focus on increasing sustainable economic growth, and transport investments and policies have major impacts on the economy, people, and the environment.

The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.

Our staff are part of the UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.

We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.

As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.

Working pattern

Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role.

Transport Scotland staff in hybrid-compatible roles should aim to work in-person 40% of the time, either in an office or other agreed work location.

Security checks

Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).

You can find out more about BPSS on the UK Government website, and read about the Government Vetting Charter, or about all the different levels of security checks in our Candidate Guide.

Internal candidates may need to gain higher security clearance than they currently hold if successful in their application.

Equality Statement

We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.
Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.

Sponsorship

Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.

Further information

Find out more about our organisation, what we offer staff members and how to apply on our Careers Website.

Read our Candidate Guide for further information on our recruitment and application processes.

For more information on this role, please contact Karl McAreavey by email at [email hidden]