Office Services Assistant, Advancement Administration (Time-Limited) - University Advancement

• SAINT LOUIS, MO 63105

 Scheduled Hours
• 37.5

Position Summary

The Office Services Assistant provides entry-level, cross-functional support to the Office Services team across multiple locations. This position assists with reception coverage, mail and delivery services, purchasing support, and basic audio/visual support as needed. The incumbent works under general supervision and will report to the Office Services Manager. The person in this role is expected to demonstrate professionalism, flexibility, and strong customer service in a university environment.

Job Description

Primary Duties & Responsibilities

• Office Support - Provide reception coverage, including greeting visitors, answering telephones, and directing inquiries in a courteous and professional manner. Receive, sort, process, and distribute incoming and outgoing mail, packages, and interoffice deliveries. Support daily delivery operations and the distribution of materials across multiple locations. Assist with purchasing functions, including ordering supplies, tracking requests, and maintaining inventory levels. Collaborate with team members to ensure continuity of service across supported locations. Maintain accurate records, logs, and supply areas.
• Conference Room Management - Serves as a contact for scheduling and managing 26 meeting rooms for University Advancement. This includes providing basic a/v support to select meeting rooms including equipment setup, operation, and troubleshooting.
• Perform other duties as assigned.

Working Conditions

Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table
• Repetitive wrist, hand or finger movement
• Occasional lifting (25 lbs or less)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Administration And Office Support (1 Year)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Previous administrative experience within a university setting.
• Experience working in a multi-location or shared services environment

• This position is located in St. Louis, MO and the targeted hiring range for this position is $19.29 - $22.00 per hour.
• This is a time limited position, anticipated to last one year and is full time benefits eligible.

Preferred Qualifications

Education

No additional education unless stated elsewhere in the job posting.

Certifications /Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

No additional work experience unless stated elsewhere in the job posting.

Skills

Administrative Organization, Collaboration, Communication, Customer Service, Data Entry, Deadline Management, Detail-Oriented, Interpersonal Communication, Lifting Heavy Objects, Mail Sorting, Microsoft Office, Multitasking, Office Services, Office Supply Inventory, Prioritization, Professional Etiquette

Grade

G06-H

Salary Range

$17.87 - $27.06 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.