Coordinator- Office Support (OCE & SOE)

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Job Posting Title

Coordinator- Office Support (OCE & SOE)

Position Type

Professional / Unclassified

Department

LSUAM HSE - School of Education (Senlin Chen (00048890))

Work Location

George Peabody Hall

Pay Grade

Professional Hourly

Job Description

The Coordinator - Office Support (OCE & SOE) position serves as an essential member of the administrative support team for the School of Education main office and its Office of Clinical Experiences (OCE) at Louisiana State University A&M campus. This position provides front-line office support and administrative assistance that ensures the day-to-day operations of both units run smoothly, professionally, and efficiently.

Job Responsibilities

Front Desk & Visitor Reception: 30%

Serve as the first point of contact for the School of Education and OCE, greeting visitors, students, faculty, and external partners with professionalism and warmth. Answer, screen, and direct incoming telephone calls; respond to general email inquiries and route to appropriate staff as needed. Maintain a welcoming, orderly, and professional front-office environment. Provide general information to prospective and current students regarding programs, policies, and procedures. Escalate complex inquiries to appropriate staff, and receive and distribute mail, packages, and deliveries.

Student & Faculty Records Management: 25%

Maintain accurate and confidential student and faculty records in accordance with FERPA regulations and university policies. Organize, file, retrieve, and update physical and digital records including clinical placement files, program documents, and correspondence. Enter and verify data in departmental databases. Run routine reports as requested. Assist with compiling documentation for accreditation reviews, program assessments, and reporting requirements, and ensure integrity of filing systems. Flag discrepancies or missing documentation to supervisors.

Event Planning & Logistics Support: 20%

Assist in planning and coordinating departmental events including faculty meetings, student orientations, clinical placement information sessions, and professional development workshops. Reserve rooms and facilities, coordinate catering, audio-visual equipment, and supply needs. Provide on-site logistical support during events. Assist with setup and breakdown as needed. Assist with maintaining a master calendar of departmental events and deadlines. Send reminders and communications to attendees.

General Administrative Support: 20%

Prepare and proofread correspondence, memos, forms, and other documents as directed. Assist with ordering, tracking, and maintaining inventory of office supplies. Assist with photocopying, scanning, and distributing documents, and support scheduling efforts for staff meetings, supervisor calendars, and departmental activities.

Other duties assigned: 5%

Additional information

Standard office environment; position requires extended periods of sitting and computer use.

Occasional evening or weekend hours may be needed to support departmental events.

On-site presence required during regular business hours; remote work is not available for this role.

Minimum Qualifications

Bachelor's degree. Some related experience in an office, administrative, or customer service environment.

LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply-a degree is not required as long as the candidate meets the required years of experience specified in the job description

Preferred Qualifications

• Experience working in a K-12, college of education, or clinical/field placement context
• Familiarity with FERPA and student records compliance
• Experience supporting accreditation, assessment, or compliance functions

Additional Job Description

Special Instructions

Please provide resume and transcripts. Official transcripts are required prior to hire. For questions or concerns regarding the status of your application or salary ranges, please contact Dr. Senlin Chen at [email hidden].

Skills Needed

Administrative Support, Communication, Customer Service, Data Entry, Detail-Oriented, Microsoft Office, Task Organization, Time Management

Preferred Skills

Posting Date

July 31, 2026

Closing Date (Open Until Filled if No Date Specified)

October 30, 2026

Additional Position Information

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N)

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

HCM Contact Information

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu . For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.