Billing/AR Administrator

Advant Solutions Job Description

Last Reviewed: Friday, June 9, 2023

Title: Billing/AR Administrator

Department: Finance

Pay Status: Exempt

Reports To: Advant Assistant Controller

JOB SUMMARY

As Billing/AR administrator, your primary focus will be to manage billing, payment and collection processing for construction projects utilizing common construction processes. You must be detailed focused and possess the ability to manage multiple time-sensitive requests.

ESSENTIAL FUNCTIONS

• Frequently required to sit, bend, reach, grab and twist.
• Frequently required to stand, walk, stoop, kneel and crouch.
• Frequently required to use hands to finger, handle or feel, reach with hands and arms, and talk or hear.
• Strong problem-solving skills and the ability to make sound decisions.
• Strong ability to interpret and process data.
• Specific vision abilities required for this job include close vision, color vision and the ability to adjust and focus.
• Frequently required to type, process information, and use fine finger manipulation.
• Strong process improvement skills.
• Strong written, verbal, and interpersonal skills.

JOB FUNCTIONS

• Prepare monthly construction payment applications and change orders for multiple projects following contract guidelines and timelines.
• Accurately record project transactions, including sales tax, in accounting system.
• Apply cash receipts for projects and provide subsequent lien waivers.
• Monitor timeliness of payment receipt and ensure payment rights are protected.
• Reconcile Statement of Values, project work and contract requirements and resolve any discrepancies.
• Assist in the collection of accounts receivable.
• Ensure inventory is reconciled at end of project and provide closing entries.
• Respond to customer inquiries and resolves disputes.
• Weekly submission of Certified Payroll.
• Effective communication with Installers on HUD Jobs to receive payroll information for Certified Payroll Submissions.

Requirements

Job Requirements

• 3+ years of construction accounting experience including payment applications, construction waivers, and job reconciliation.
• Ability to prioritize and meet deadlines, multitask, and quickly adapt to changing work demands.
• Always maintain a professional demeanor and customer focus, be a leader and be well organized.
• Strong MS Excel skills are a must.
• Epicor Prophet 21, MS Dynamics GP or similar ERP experience along with construction accounting software such as Textura, Procore and GCPay strongly preferred.

EDUCATION

• Associate degree in Finance or Accounting or +5 years of relevant experience.

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