Accounts Associate – AP & Payroll

Accounts Payable (AP) Management

• Invoice Processing: Receive, verify, and process vendor invoices, expense claims, and

supporting documents as per company policies.

• Accounting Entries: Record purchase, expense, payment, and adjustment entries

accurately in Tally with correct ledgers, cost centres, tax treatment, and narration.

• Payment Processing: Prepare vendor payment details, verify approvals and supporting

documents, track payment status, and maintain payment records accurately.

• Vendor Coordination: Coordinate with vendors and internal teams for invoice

• discrepancies, approvals, payment status, debit notes, credit notes, and supporting
• documents.

• Audit Readiness: Maintain complete AP documentation, reconciliations, and schedules

required for statutory audit review and clearance.

Payroll Accounting & HR Coordination

• Payroll Inputs: Coordinate with HR for attendance, leave, reimbursement, salary revision,

joining, exit, and deduction inputs through Keka and supporting records.

• Payroll Accounting: Prepare and post salary, reimbursement, deduction, provision,

payment, and related payroll entries in Tally accurately and on time.

• Payroll Reconciliation: Reconcile payroll summaries, employee ledgers, statutory

deductions, bank payment files, and payroll-related provisions.

• Statutory Payroll Compliance: Support monthly PF, ESIC, TDS, professional tax, and

• other payroll-linked compliance calculations, payments, reconciliations, and
• documentation as applicable.
•  

MIS, Reporting & Reconciliations

• Monthly MIS: Prepare monthly AP, payroll, expense, vendor, statutory, and accounting

MIS reports for internal review.

• Maintain trackers for vendor payments, employee reimbursements, payroll provisions,

statutory payments, and pending approvals.

• Reconciliations: Perform vendor reconciliations, employee advance and reimbursement

reconciliations, payroll reconciliations, bank reconciliations, and ledger scrutiny.

• Extract, organise, and analyse data from Tally, Keka, bank statements, and internal

trackers for management reporting.

• Prepare accurate schedules and supporting workings for month-end closure, internal

review, and audit requirements.

• Accuracy & Insights: Use Excel/Google Sheets to validate data, identify mismatches,

summarise trends, and highlight exceptions for timely action.

• Support ad hoc accounts data requests, audit queries, and management presentations

• with accurate and well-structured information.
•  

Statutory Audit & Compliance Support

Audit Documentation

• Prepare and maintain AP, payroll, vendor, employee, statutory, and general ledger

schedules required by statutory auditors.

• Coordinate with internal teams to collect approvals, invoices, payroll records, bank proofs,

challans, reconciliations, and other audit evidence.

• Respond to audit queries with accurate workings and supporting documents under

guidance from the Accounts/Finance lead.

• Ensure AP and payroll documentation is complete up to the stage of obtaining clearance

from statutory auditors.

Compliance Coordination

• Support timely accounting and documentation for statutory payments, payroll deductions,

TDS-related workings, and other compliance-linked schedules as applicable.

• Support GST-related AP activities including vendor invoice GST verification, input tax

• credit support, GST reconciliations, return data preparation, challans, payments, and audit
• documentation as required.

• Prepare and support monthly and annual TDS, PF, ESIC, professional tax, labour welfare

• fund, and labour law compliance returns, challans, reconciliations, and supporting
• documents within applicable due dates.

• Coordinate with HR, consultants, and internal teams for labour law compliance records,

• employee statutory data, inspection documents, annual filings, and audit-related
• clarifications.

• Maintain organised records to ensure easy retrieval during month-end closure, internal

• review, statutory audit, and management reporting.
•  

General Accounting, Tools & Process Discipline

• Record routine accounting entries, journal vouchers, payment entries, expense bookings,

provisions, and ledger adjustments in Tally.

• Use Tally for accounting and payroll-related entries, reports, ledger scrutiny, and

supporting schedules.

• Use Keka for HR/payroll coordination, payroll inputs, employee records, and related

payroll support activities.

• Follow accounting SOPs, maintain proper documentation, and suggest improvements to

reduce errors, rework, and audit delays.

Education & Experience

Experience : 1 to 3 years.

• Commerce Graduate (B.Com, BBA, or equivalent)
• Experience using Tally is required; familiarity with Keka or similar HR/payroll tools will be

preferred

• Working knowledge of TDS, PF, ESIC, professional tax, labour welfare fund, labour law

• compliance, monthly and annual returns, statutory payments, challans, and related
• reconciliations will be an added advantage

Required Qualifications

• Good proficiency in Microsoft Excel or Google Sheets, including data entry, LOOKUP,

pivot tables, reconciliations, and MIS preparation

• Strong attention to detail and accuracy in accounting, payroll data, reconciliations, and

documentation

• Good written and verbal communication skills for vendor, employee, HR, auditor, and

internal team coordination

• Ability to manage multiple tasks, prioritise effectively, and meet month-end, payroll,

payment, and audit deadlines

• Self-motivated with a disciplined, process-oriented approach to ownership and follow-

• through
•  

Preferred Qualifications

• Prior exposure to accounts payable, vendor payments, employee reimbursements, payroll

accounting, or general accounting processes

• Experience working in a software, SaaS, IT product, technology, or service company

would be an added advantage

• Hands-on experience with Tally in a professional environment
• Familiarity with payroll, HRMS tools, Keka, statutory payment documentation, and audit

support activities

• Working knowledge of GST from an accounts payable perspective, including vendor

• invoice GST checks, input tax credit support, GST reconciliations, return data preparation,
• and GST payment documentation, will be an added advantage