Purchasing Agent

Job Summary

The Purchasing Agent is ultimately responsible for the steady flow of parts and services including procurement of aircraft parts, supplies, and services as needed for various departments in the most cost-effective manner, and in a manner cognizant of deadlines. This position requires an understanding of cost accounting, shipping, and receiving, and FAA quality system requirements. This role is also responsible for the flow of incoming materials from our vendors including repaired and purchased items.

Communicating delays associated with vendor performance and resolving the delays via corrective action is imperative. A critical function of this position is providing detailed, accurate, and timely communication regarding open parts orders, repair status, shortages, delays, and potential operational impacts. Success in this position requires exceptional communication skills, the ability to provide direct and concise updates, strong attention to detail, and a sense of urgency in supporting business operations.

Duties & Responsibilities

• Research and purchase parts for all departments utilizing available tools and reference materials
• Maintain accurate parts master data, list pricing, and reference notes for inventory management
• Create purchase orders
• Receive incoming calls, data entry, package tracking, and auditing
• Lead or actively participate in daily production meetings, providing comprehensive updates on all open parts and service orders, including current status, estimated delivery dates, repair progress, vendor commitments, shortages, risks, delays, and operational impacts.
• Ensure stakeholders receive accurate, detailed, and actionable information to support production planning and decision-making.
• Communicate supply chain constraints proactively and develop recovery plans to minimize downtime and maintain production schedules.
• Manage and expedite shipping needs
• Verify AOG orders, and track associated status and cost impact
• Resolve receiving and purchase order matching and delivery issues
• Monitor vendor metrics for quality and response time on purchases

Qualifications & Job Requirements

• 5+ years’ experience working in purchasing for a production/service company
• 1-year aviation experience preferred
• Minimum 2 years’ experience working with ERP systems, spreadsheet programs, data entry, and computerized databases
• College diploma or trade / military equivalent/education

Other Prerequisites

• Pass pre-employment drug screen and background check
• Ability to obtain Airport issued security badge

Work Environment & Physical Requirements

• Work is primarily performed indoors in a temperature-controlled environment. Requires sitting 6-8 hours a day and sufficient personal mobility and physical reflexes which permits the employee to function in a general office environment.

Available Benefits

• Medical, dental, vision
• Short term & Long term Disability - paid 100% by Company
• Life & Accidental Death and Dismemberment - paid 100% by Company
• Paid vacation, holidays, sick leave, jury duty, bereavement
• Health Savings Account or Health Reimbursement Account (employer contributions tied to participation in wellness program)
• 401K & Roth 401k with employer match
• Flexible Spending programs