Facilities Manager

PURPOSE: Develop and manage facility maintenance programs, vendor and contractor relationships, regulatory compliance, budgets, projects, and building operations. The Facilities Manager ensures the building remains safe, efficient, and fully operational.

RESPONSIBILITIES

Facilities Operations

• Lead all day-to-day facility maintenance activities across the campus.
• Develop and manage preventative maintenance schedules for all building equipment.
• Perform routine inspections to identify maintenance needs and potential safety concerns.
• Coordinate repairs and emergency response to minimize operational downtime.
• Oversee maintenance of building interiors, exterior grounds, parking areas, and common spaces.
• Maintain inventory of maintenance supplies, tools, and equipment.

Contractor & Vendor Management

• Serve as the primary contact for all third-party contractors and service providers.
• Coordinate scheduling and oversight of contractors performing maintenance, repairs, renovations, inspections, and capital projects.
• Ensure all vendors comply with company safety requirements and applicable regulations.
• Obtain competitive bids, review proposals, and make vendor selections.
• Monitor contractor performance, quality of work, and project completion.
• Review invoices and verify work completed prior to payment approval.

Leadership & Project Management

• Lead facility improvement projects from planning through completion.
• Prioritize maintenance requests and allocate resources effectively.
• Develop maintenance procedures and standard operating practices.
• Provide guidance and technical support to maintenance personnel.
• Partner with department managers to coordinate facility needs with business operations.

Compliance & Safety

• Maintain compliance with OSHA, environmental, fire safety, and applicable building regulations.
• Coordinate required inspections, testing, permits, and certifications.
• Maintain documentation for preventative maintenance, repairs, inspections, and regulatory compliance.
• Support emergency preparedness planning and building security initiatives.
• Promote a safe working environment and identify opportunities for continuous improvement.

Budget & Administration

• Develop and manage the facilities maintenance budget.
• Track maintenance expenditures and cost-saving initiatives.
• Maintain maintenance records, service contracts, warranties, and equipment documentation.
• Prepare reports regarding maintenance activities, capital improvements, and facility performance.
• Perform other duties as assigned.

EDUCATION & EXPERIENCE

• 7+ years of commercial or industrial facilities maintenance experience.
• 3+ years of facilities leadership or supervisory experience.
• Experience managing contractors, budgets, and capital projects.
• Strong knowledge of HVAC, plumbing, electrical, mechanical, and building systems.
• Working knowledge of OSHA, EPA, and applicable building regulations.
• Ability to operate forklifts, scissor lifts, and other maintenance equipment (or obtain certification).
• Proficient with Microsoft Office and computerized maintenance or work order systems.

PHYSICAL REQUIREMENTS

• Frequently stand, walk, climb ladders, bend, kneel, squat, crawl, and reach overhead.
• Regularly lift, push, and pull up to 50 pounds; occasionally up to 75 pounds with assistance.
• Ability to work indoors and outdoors in varying weather conditions.
• Ability to operate maintenance equipment, forklifts, and aerial lifts.
• Ability to respond to after-hours facility emergencies as needed.