Accounts Payable Specialist

Schedule: Monday - Friday | 8 am – 5 pm

A well-established general contractor based in Mesa, AZ is seeking a dependable, detail-oriented Accounts Payable Specialist to manage day-to-day AP activities with a strong focus on vendor invoice processing, job-cost coding, payment support, and documentation accuracy .

You’ll work alongside the accounting team and partner closely with Project Managers and Operations to ensure invoices are coded correctly, supporting documents are complete, and payments stay on schedule — all while helping maintain clean financial records and audit-ready files.

This role is ideal for someone who enjoys organization, problem solving, and construction-related accounting.

What You’ll Do

Accounts Payable – Vendor Invoicing & Job Costing

• Receive and enter vendor invoices into Foundation software
• Ensure accurate coding to jobs, cost codes, and GL accounts
• Match invoices with POS/delivery tickets and obtain approvals
• Process Subcontractor invoices and obtain approvals
• Resolve discrepancies with vendors or internal teams
• Prepare scheduled check payment runs including lien release processing
• Reconcile vendor statements
• Follow up on missing invoices, credits, or discrepancies

Vendor Setup & Compliance

• Collect W-9’s and support vendor onboarding
• Track insurance/COI/lien releases when required
• Assist with 1099 preparation and year-end reporting support

Reporting & Team Support

• Support month-end close and AP cleanup
• Maintain organized project files and documentation

What We’re Looking For

Required

• 3+ years Accounts Payable experience (construction strongly preferred)
• Experience coding costs to jobs/projects
• Familiarity working in environments with AIA billing and retainage
• Working knowledge of Foundation software
• Strong documentation, reconciliation, and communication skills
• Organized, reliable, and able to manage multiple priorities

Preferred

• Experience with Textura/GC portals
• Experience with Procore or similar construction systems
• Background in a subcontractor or job-cost environment

Core Strengths

• Consistent, audit-ready documentation
• Accurate job cost coding
• Reliable follow-through with vendors and internal partners
• Team-oriented mindset with strong accountability

What We Offer

• $22 - $32/hour, pay based on experience - paid weekly
• Supportive training and collaborative team environment
• Growth opportunity within a well-established construction subcontractor
• Comprehensive benefits including:
• Health, dental, and vision insurance
• 401(k)
• Paid vacation

• Work Schedule: Monday - Friday, 8 am - 5 pm, In-office, full time (Mesa, AZ)
• Reports To: Controller / CFO

Works With: Accounting Team, Project Managers, Operations, Purchasing

KSI’s Talent Acquisition Team partners with companies to support their recruiting needs. This is a direct-hire position with the employer.