Personal Assistant

• We provide meaningful careers that connect people with purpose.
• We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity.
• Netcare invites you to be part of our journey.

ROLE SUMMARY

The incumbent will be responsible to assist the Manager with any support and administrative duties. They will also be required to interact with internal staff and management, external companies / agencies associated with the business of the organisation, and members of the public.

KEY WORK OUTPUT AND ACCOUNTABILITIES

OPERATIONAL EXCELLENCE

Administrative Support

• Types correspondence, including internal and external letters or memos
• Types and/or consolidates monthly reports or statistics
• Develops presentations (PowerPoint or other)
• Organise video or audio conferencing
• Schedules appointments and arranges meetings with internal and external personnel
• Assists with the arrangements for meetings, including typing and distributing of agendas, minutes and invites, and arranging the venue and catering
• Distributes all correspondence to relevant personnel
• Maintains an appropriate filing system for the entire division
• Arranges all events including gifts, birthday cards and reservations for internal and external personnel as required
• Any other support duties that may be required

Special Projects

Maintain a record of all subscriptions and follow up on correct payment against purchase orders

Conferences: Annual Executive trips/conferences – all planning (i.e. flights/accommodation/ prizes etc), administration, gifts, follow through of entire event, expenditure and other related arrangements

Any other special projects that may come up from time to time

Account Reconciliations

Checks and makes ready for authorisation all petrol and sundry expenditure claims

Travel

• All travel related arrangements which include but are not limited to: booking of flights, accommodation, car hire etc, for the division as well as consultants
• Assists with all queries relating to travel, including facilitating any changes to arrangements
• Organisation of conferences, team building or other functions

General Tasks

• Answers and screens all incoming telephone calls for the Division
• Sorts and distributes the incoming and outgoing post, which includes internal and external mail
• Arranges courier services for distribution of post or goods to outlying destinations
• Attends to all visitors and assists with queries
• Orders all stationery, kitchen and other office supplies on the my market or other approved Netcare system

GROWING WITH PASSIONATE PEOPLE

• Personal and professional development
• Assume responsibility for own personal and professional development
• Keep up to date with Netcare’s evolving policies and procedures

WORKING CONDITIONS

• Professional flexibility in working hours while supporting business operations.
• Will interact with internal and external customers through several different means.
• Join the team committed to providing the best and safest health and care.