Administrative Coordinator for US Real Estate Company (Remote)

About us

Paired is a global staffing and recruiting agency that specializes in pairing remote work with top-tier talent!

We are dedicated to connecting talented individuals with remarkable companies in need of their skills. Our goal is to create fulfilling job opportunities for professionals around the world .

About the Role

We are seeking a detail-oriented, proactive Remote Administrative Coordinator to support day-to-day operations across our real estate brokerage and property management divisions. This role serves as a central operational point of contact for routine administrative tasks, tenant communication, listing management, and document workflows.

Key Responsibilities

• Communications & Support: Triage incoming calls and emails. Send routine rent reminders to tenants. Send new-tenant/owner welcome packets.
• Software & Listings: Maintain Yardi tasks and data entry for new tenants, owners, and vendors. Update vacancy listings on external sites (KSL, LoopNet, Facebook).
• Tracking & Documentation: Populate lease and renewal addendums using set templates. Log W-9s, insurance certificates, vendor quotes, and maintain shared calendars.
• Coordination: Participate in weekly check-ins with our accounting firm and assist with AP/deposit document routing.
• Software: Hands-on experience with Yardi (required) and proficiency in Microsoft Office .
• Communication: Fluent, clear spoken and written English for phone and email duties.
• Schedule: Ability to overlap at least 5–6 hours per day during US MST business hours.
• 100% Fully Remote Work: Work from the comfort of your home with zero commute.
• Flexible Daily Schedule: Enjoy flexibility in your daily routine, as long as you can overlap 3–4 hours during US MST business hours.
• No Night Shifts: Working hours align comfortably with standard US day shifts, so you don't have to work late overnight hours.
• Competitive Compensation: Reliable monthly pay of up to $1,000/month (for full-time) depending on experience and schedule.
• Clear Expectations: Work with structured templates, clear guidelines, and explicitly defined boundaries so you always know what is expected.
• Supportive Team Environment: Direct access to experienced leadership and property management professionals to help guide you through complex cases.