Facilities Coordinator

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TITLE

FACILITIES Coordinator

POSITION GOALS

To assist in the comprehensive facilities management on the Amazon Account. Delivery of services in accordance with the Amazon Management Agreement Facilities SOW’s, SLA and KPI’s. Support the Facilities Team in the implementation of key initiatives and projects.

DUTIES AND RESPONSIBILITIES

The Facilities Assistant must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract.

Facilities Operations

• Assist in the implementation a comprehensive energy management program for your site(s)
• Assist and monitor all janitorial activities to ensure the site is in tip top condition
• Seek ways to constantly reduce costs and improve operational standards
• Implement, comply with and audit all internal management systems, for quality assurance
• Assist the Management Team with the coordination of Churn and other relocations activities as required

Space Management

• Space and Headcount Data Collection and space assignment
• Space Utilization Database Maintenance and Report
• Key Management
• Submit monthly report to client

PR Application / Payment

• Be responsible for non-PO payment request as per client policy and JLL process
• Track and supervise the good/service process and quality which raised by ad-hoc PO

Risk Management

• Assist in the implementation and management of a property risk management program
• Follow established escalation procedures and incident reporting procedures

Fixed Assets Management &Others

• Make and update “Asset Inventory List”
• Arrange supplier to repair damaged furniture
• Back up stationery &car parking when they are on annual leave or sick leave
• Check asset inventory and print & paste asset inventory labels

Reporting

• Provide input as required into the Monthly Report to Amazon
• Active involvement in the monitoring and achieving the required Key Performance Indicators

Training

• Actively participate in all planned training activities

Leadership / Staff Management

• Actively support an environment that supports teamwork, co-operation & performance excellence within the onsite team

KEY PERFORMANCE MEASURES

• Refer to the Individual Performance Agreement (IPMP) for Key Performance Measures.
• Ensure the KPI Targets for the Account are met

COMPETENCIES

• Interpersonal skills with a strong client focus.
• Technical comprehension and experience with performance based service contracts and vendor management both soft and technical
• University degree
• Ability to work within a budget
• Demonstrated initiative
• Good communication skills in written and verbal English
• Independent and Self Motivated
• 2 years facilities management experience or vendor management experience

Location

On-site –Shenzhen, GD

Job Tags

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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