Workforce Scheduler

Sodexo is a people business, employing over 400,000 people worldwide and thousands in Australia. Our hospitality all-rounders play a key role in keeping our sites functioning and well-maintained for village residents' safety, comfort, and well-being. Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact.

Job Description

The Role

As a Workforce Scheduler, you’ll ensure our sites are resourced efficiently by planning rosters, managing contingent labour, and partnering with Site Leaders to maintain seamless workforce coverage across your region.

Build accurate, forward‑looking rosters aligned to operational needs

Manage contingent labour pools and agency partners

Maintain rosters, trackers, and compliance across systems

Support onboarding and site access requirements

Lead weekly labour planning meetings

Fill vacancies, manage absences, and adjust labour plans proactively

Resolve time & attendance exceptions with Site Leaders

Handle HR‑related matters for contingent employees

Provide reporting, maintain data integrity, and support workforce planning

Identify improvement opportunities and support new tools and processes

About You

• You’re organised, proactive, and thrive in a fast‑paced environment. You communicate clearly, manage competing priorities, and maintain strong compliance and accuracy.
• Experience in scheduling/rostering (FIFO or 24/7 operations a plus)
• Knowledge of awards, EAs, and labour legislation
• Strong technical capability (ATS, Power BI, UKG, induction systems)
• Background in Payroll/Time & Attendance mandatory, IR/ER exposure beneficial
• Excellent stakeholder engagement and communication skills
• Strong problem‑solving, organisation, and data interpretation skills
• Ability to work within KPI/SLA frameworks
• Available to work 20 hours per week base, with flexibility required to work extra hours by mutual agreement (up to max 38)
• Flexible on working hours i.e 5 days/week 4hours/day OR 3 days/week 7hours/day etc (ideal for parents wanting flexibility)

Qualifications

Certificate/Diploma in Business Administration

Additional Information

• Competitive pay and job security in an essential services industry
• Access to 100+ retail discounts and multiple salary packaging options
• Great teamwork and a solid group of people around you!
• Opportunities for training and career progression within Sodexo