Project Coordinator - Regional Creator Network

Project Coordinator - Regional Creator Network

Hepmil Media Group (HMG), part of Publicis Groupe, is a digital creator and content agency. We partner over 3,000 content creators across the SEA region, and are uniquely positioned to empower brands looking to create thumbstopping content. As operators of content platforms SGAG, MGAG, PGAG and MCRI, we are experts at engaging Gen Z and young millennials through hyper-localized entertaining content across TikTok, Instagram and more.

HEPMIL is one of Southeast Asia's fastest-growing creator agencies. We connect brands with the region's best digital talent, enabling authentic, data-driven campaigns that reach and resonate with young audiences across social platforms.

Powered by servicing expertise and proprietary data analytics, HEPMIL works hand-in-hand with creators to produce content that delivers on brand objectives — at scale.

Learn more about HEPMIL at https://www.hepmil.com/

The Role

At HEPMIL, technology powers our creator intelligence — but people make it work. You will be the human backbone behind our regional creator database: the centralised system that drives how we discover, evaluate, and activate talent across Southeast Asia. Every accurate profile, every well-tagged creator, every insight surfaced from our data starts with you.

This is a role for someone equal parts data-driven and people-savvy — someone who takes pride in clean systems, has a nose for emerging creators, and can turn raw numbers into decisions.

Responsibilities

Database Maintenance & Data Integrity

• Keep creator profiles, contact details, platform stats, and tags accurate and up to date.
• Run regular audits to catch and fix inconsistencies, duplicates, or stale records.
• Flag and document technical issues for the tech team with clarity.

Data Entry & Tagging

• Enter creator data accurately — niches, demographics, platform metrics, engagement rates, and collaboration history.
• Apply consistent tagging and categorisation logic so the database stays searchable and segmented correctly.
• Document tagging conventions and surface any gaps or anomalies.

Database Reporting & Dashboards

• Produce regular reports on database growth, cut by category, platform, region, and onboarding stage.
• Build and maintain dashboard widgets within the platform for live visibility into database health and expansion.
• Bring data-driven observations into monthly business reviews.

Creator Outreach & Database Growth

• Research and identify new creators across TikTok, Instagram, YouTube, and emerging platforms.
• Run outreach to onboard new talent, keeping a healthy pipeline across categories — lifestyle, food, finance, parenting, gaming, and more.
• Track outreach status and follow-ups systematically to keep growth consistent.

Ad Hoc Creator Statistics Collation

• Pull and consolidate creator stats from third-party tools as needed by internal teams.
• Package data into clean, presentation-ready outputs for pitches, reviews, or creator evaluations.
• Stay sharp on available analytics tools so retrieval is fast and accurate.

Requirements

• Fresh graduates or 1–2 years of experience in Project Management, Accounts Servicing from an advertising agency, or a degree in Marketing, Communications, or equivalent.
• Strong organisation and campaign management skills, with proficiency in Google Workspace and Microsoft Suite. Monday.com experience is a plus.
• Able to manage tight deadlines and negotiate effectively with stakeholders.
• Strong understanding of and interest in the advertising and media industry, and consumer trends on social media.
• Strong understanding of social media platforms, especially TikTok and Instagram.
• Passionate about new media and digital content, with a genuine interest in social media content creation.
• Strong presentation, interpersonal, organisational, and business-judgment skills.
• Appetite for change — empathetic, proactive, and adaptable.
• Comfortable working across multiple stakeholders simultaneously, with strong negotiation and interpersonal skills.
• This is a 1-year contract role, fully remote based in the Philippines, with the possibility of renewal.