Executive Assistant

Executive Assistant

Job Description

TRG Screen is seeking an Executive Assistant that will be responsible for providing high-level administrative support to senior level executives within the company, including but not limited to managing their schedule, travel, and expenses. The ideal candidate is highly organized, detail-oriented, pragmatic, an expert multi-tasker and is not easily overwhelmed. Additionally, the EA is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors, and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally and works independently with minimal supervision or direction.

Responsibilities

Coordinate Logistics for Meetings, Events, and Travel

Take the lead in organizing and managing all logistical aspects for meetings, corporate events, and travel arrangements for a team of executives. This includes scheduling meetings, securing venues, arranging catering, and managing attendee invitations. For travel, you will handle comprehensive itinerary planning, which encompasses booking flights, accommodations, and transportation, ensuring seamless experiences for both executives and their team members.

Prepare Executives with Essential Materials for Meetings and Travel

Ensure that executives are fully equipped with the necessary materials and information for meetings, events, and travel. This involves compiling detailed itineraries, creating comprehensive reports, and preparing presentations that summarize key points and objectives. By organizing all relevant documentation, you will enable executives to focus on their responsibilities without distraction.

Provide Support and Coverage for the UK/US based EAs

Offer ad hoc assistance and act as a backup for the US/UK based EAs during busy periods or when they are on leave. This includes managing calendars, handling communications, and addressing urgent requests, ensuring continuity in support and maintaining operational efficiency.

Generate Reports Using Excel and PowerPoint

Produce high-quality reports and presentations utilizing Excel and PowerPoint. This includes analyzing data, creating visually appealing charts and graphs, and summarizing insights that facilitate informed decision-making. Your attention to detail will be crucial in ensuring accuracy and clarity in all deliverables.

Prepare Expense Reports

Manage the preparation and reconciliation of expense reports for executives. This involves tracking business-related expenses, ensuring compliance with company policies, and accurately logging receipts to facilitate timely reimbursements.

Skills and Qualifications

• 2+ years administrative support experience within a fast-paced professional environment; private equity, investment banking, law firm or professional services experience a plus
• This position requires the ability to work onsite at the New York City office/headquarters 1-2 times per week, as needed.
• Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating
• Strong attention to detail, follow-up and excellent organizational skills
• Ability to treat sensitive and confidential information with appropriate discretion
• Strong sense of urgency, adaptability, flexibility and resourcefulness
• Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
• Proficiency in Microsoft Office, including Outlook, Word, and Excel; PowerPoint a plus
• Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills
• Occasional after-hours work may be required
• Bachelor’s degree preferred

Salary Range

$65,000 - $75,000 USD