AI- forward Executive Assistant to the Co-Founder CEO - Remote

AI-Forward Executive Assistant to the Co-Founder & CEO (Remote and can travel to Palo Alto, couple of times a month)

Overview

Join a profitable, fast-growing, AI-forward 130-person company headquartered in Palo Alto, California. This is a high-impact, high-trust role supporting the Co-Founder & CEO, with exposure to senior leadership, board members, investors, and global stakeholders.

You’ll begin with full-scope executive support, then evolve the role by integrating AI tools and automation—building a scalable “human + machine” executive office.

Key Responsibilities

Executive Support (Primary)

• Manage complex calendar, inbox, and priorities for the CEO
• Coordinate internal and external meetings across multiple time zones
• Prepare briefings, agendas, and follow-ups

Stakeholder Coordination

• Interface with executives, board members, investors, partners, and government stakeholders
• Maintain professionalism and confidentiality in high-trust interactions

Operational Excellence

• Handle travel planning, expense management, and logistics
• Track action items and ensure timely execution

Secondary Support

Provide scheduling, travel, and expense support to

A second co-founder (subsidiary CEO)

Chief Revenue Officer (CRO)

AI & Automation (Core to Role Growth)

• Start with manual workflows to build deep context
• Introduce secure AI tools to streamline repetitive tasks
• Design and manage agentic workflows to scale executive operations

Qualifications

• 5+ years of experience as an Executive Assistant (supporting senior executives)
• Proven ability to manage complex schedules across global time zones
• Strong written and verbal communication skills
• High level of discretion, judgment, and reliability
• Experience with travel coordination, expense management, and executive operations
• Comfortable working in fast-paced, high-growth environments

Preferred

• Experience supporting founders or C-level executives
• Exposure to AI tools, automation, or workflow optimization
• Background in tech, SaaS, or defense-adjacent industries

Working Hours & Location

• Fully remote
• Primarily aligned with U.S. East Coast hours
• CEO operates across U.S., EMEA, and APAC time zones; flexibility required

Why This Role

• Direct partnership with a founder/CEO
• Opportunity to build cutting-edge AI-enabled executive operations
• High visibility and potential for role expansion as impact grows