Virtual Assistant

Virtual Assistant (Remote | Admin, CRM, Operations Support) – U.S. Hours

Position Type: Full-Time, Remote

Working Hours: U.S. Client Business Hours (flexible based on client needs)

About the Role

We’re hiring a Virtual Assistant (VA) to provide reliable, high-quality administrative and operational support.

This is not just basic admin work — you will

• Manage calendars and communication
• Maintain CRM and data accuracy
• Support projects and operations
• Ensure nothing falls through the cracks
• You are the execution layer that keeps the business organized and moving forward.

What You’ll Own

Administrative Support (Daily Execution)

• Manage calendars, meetings, and scheduling
• Draft and send professional emails and documents
• Prepare meeting notes and track follow-ups
• Ensure priorities are organized and executed

Data & CRM Management

Maintain records in

Spreadsheets

CRMs (e.g., HubSpot, Salesforce, Zoho)

Ensure data is

Accurate

Updated

Organized

Manage digital filing systems (Google Drive, Dropbox, SharePoint)

Research & Task Execution

Conduct research on

Competitors

Vendors

• Market insights
• Compile findings into clear summaries or presentations
• Support ad hoc tasks and small projects

Customer & Vendor Support

• Respond to basic client inquiries or route them correctly
• Communicate with vendors and follow up on tasks
• Ensure nothing is delayed due to lack of follow-up

Operations & Project Support

Assist with

Invoicing

• Expense tracking
• Light bookkeeping (if required)

Maintain project trackers using

Asana

Trello

Notion

• Monday.com
• Keep tasks and workflows organized

What Makes You a Strong Fit

• You are highly organized and detail-oriented
• You follow up until tasks are completed
• You communicate clearly and professionally
• You learn tools quickly and adapt fast
• You take initiative and anticipate needs
• You can handle multiple priorities without losing structure

Required Experience & Skills

1–2 years experience as

Virtual Assistant

Administrative Assistant

Operations support

Proficiency in

Google Workspace

Microsoft Office

• Strong time management and organizational skills
• Ability to work independently in a remote environment
• Reliable internet and professional setup

Nice to Have

Experience with CRMs

HubSpot, Salesforce, Zoho

Familiarity with

QuickBooks

Xero

Experience supporting

Founders

Startups

• Remote teams
• Experience handling multiple clients or executives

What a Typical Day Looks Like

• Review calendar and inbox, respond to urgent items
• Schedule meetings and manage communications
• Update CRM records and spreadsheets
• Prepare documents and reports
• Conduct research for ongoing tasks
• Follow up with vendors or clients
• Wrap up with status updates and next-day planning

In short

You ensure everything runs smoothly, stays organized, and gets done on time.

Key Metrics (KPIs)

• Tasks completed accurately and on time
• Calendar and inbox management efficiency
• CRM and data accuracy
• Responsiveness and follow-through
• Client and stakeholder satisfaction

Why This Role Stands Out

• High ownership in day-to-day operations
• Exposure to multiple business functions
• Opportunity to grow into operations or executive roles
• Remote flexibility with structured workflows
• Fast-paced, execution-focused environment

Interview Process

Initial Phone Screen

Video Interview with Pavago Recruiter

Practical Task (mock inbox/calendar or research task)

Client Interview

Offer & Background Verification

Apply Now

If you

Are organized and proactive

Follow through until completion

Thrive in remote, fast-paced environments

This role is a strong fit.

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Pavago - Connecting You to Global Remote Opportunities 🌍

At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.

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Competitive Pay: Command the salary you deserve, regardless of where you reside.

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Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.

Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀

Explore global opportunities with us today!"