Administration & Front Desk Manager

Administration & Front Desk Manager

Key Responsibilities

Front Desk Management

• Manage daily front desk duties, including visitor reception, call handling, and responding to general inquiries.
• Act as the first point of contact for the company, maintaining a professional and welcoming image at all times.

Office & Administrative Support

• Handle day-to-day administrative tasks such as coordinating office maintenance, procuring office supplies, and managing document filing.
• Support general office operations and respond promptly to internal administrative requests.

Documentation & Internal Support

• Prepare and manage administrative documents, internal notices, and meeting minutes.
• Assist in organizing and improving internal administrative processes and workflows to enhance efficiency.

External Vendor Coordination

• Coordinate with external vendors, including property management, cleaning services, and other office service providers.
• Support license renewals, annual inspections, and basic compliance-related administrative matters.

Culture & Internal Activities

• Assist in organizing employee birthdays, holiday welfare initiatives, and other internal activities.
• Support company events and internal gatherings to foster team engagement and a positive work environment.

Meeting & Client Support

• Prepare meeting rooms and provide on-site support for client visits and internal meetings.
• Ensure smooth coordination and professional execution of meetings and visits.

Requirements

• Education: Diploma or above.
• Language: Proficient in English and Chinese (Mandarin).
• Experience: 1–3 years of front desk and/or administrative experience preferred; fresh graduates with a strong ownership mindset are welcome.

Attributes

• Detail-oriented, well-organized, and service-minded.
• Proactive, reliable, and comfortable handling both front desk and administrative responsibilities independently.
• Able to multitask, prioritize tasks, and remain calm in a fast-paced environment.

• Technical Skills: Proficient in MS Office; strong Excel and PowerPoint skills are an advantage.
• Communication: Friendly, professional, and capable of handling daily coordination with internal teams and external parties.
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