Accounting / HR Virtual Assistant (REMOTE)

About the Role

This role combines accounting coordination, administrative support, and culture-focused responsibilities. The majority of the role will support accounting and operational processes, with additional responsibilities focused on employee engagement and internal culture initiatives.

Primary Areas of Focus

• Accounting & Administrative Coordination (approximately 75–85% of role)
• HR & Culture Support (approximately 15–25% of role)

What You’ll Be Doing

Accounting & Administrative Coordination

• Support billing, invoicing, and project-related administrative processes
• Maintain organized digital records, compliance documentation, and tracking systems
• Coordinate collection and follow-up of vendor and subcontractor documentation
• Track and organize receipts, invoices, and project files
• Prepare recurring reports and billing support documentation
• Help maintain operational spreadsheets and accounting-related records

HR & Culture Support

• Support employee engagement and culture initiatives
• Assist with internal communications and employee recognition efforts
• Research and coordinate company events and team activities
• Help organize event logistics, RSVPs, and related planning materials

What We’re Looking For

• Strong organizational skills and attention to detail
• Ability to manage recurring processes and follow-through consistently
• Comfortable coordinating follow-ups with internal and external partners
• Self-directed and reliable while working remotely
• Strong written communication skills
• Proficiency with spreadsheets and cloud-based systems
• Experience with QuickBooks, Slack, Egnyte, or similar platforms preferred
• Previous experience in accounting support, bookkeeping, administrative coordination, virtual assistance, or operations support preferred
• This Role Could Be a Great Fit If You…
• Enjoy creating structure and organization
• Like balancing operational work with people-focused responsibilities
• Take initiative and proactively solve problems
• Appreciate a collaborative, low-drama work environment
• Take pride in helping teams operate smoothly and efficiently