Administrative Coordinator

Join a team where organization, professionalism, and service excellence are valued every day. As our Administrative Coordinator , you'll provide vital administrative support, coordinate vendor relationships, and help ensure the smooth operation of multiple departments. You'll enjoy a dynamic role with opportunities to collaborate, contribute, and grow.

About Quail West

Quail West is one of Southwest Florida’s premier private clubs—where exceptional service, genuine hospitality, and a commitment to excellence define our culture. With an engaged membership, award-winning amenities, and a collaborative team environment, we take pride in creating a workplace that feels as rewarding as it is professional. To learn more about Quail West, CLICK HERE .

• This is a Full-Time Hourly Position
• Pay rate: $24-$26/hour

Why Join the Quail West Team?

• FREE employee meals
• Excellent Paid Time Off program
• Discounts on retail items at the Golf Shop & Salon
• Amazing celebrations & gifts throughout the year
• FREE Employee Assistance Program, Short-term Disability, and Life Insurance
• Playing and practice privileges in Golf & Tennis/Pickleball
• Holiday & Employee Referral bonuses
• And many more!

What You’ll Do

• Provide administrative support for daily office operations.
• Coordinate vendor communications, invoices, and required documentation.
• Assist with budget tracking and departmental records.
• Prepare reports, spreadsheets, correspondence, and meeting minutes.
• Coordinate employee luncheons and departmental events.
• Maintain office supplies, files, and uniform inventory.
• Deliver exceptional customer service to employees, Members, guests, and vendors.

Requirements

What We’re Looking For

• High school diploma or equivalent.
• Two or more years of administrative support experience in a professional office environment.
• Exceptional organizational skills and strong attention to detail.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Experience with invoice processing, recordkeeping, or budget support preferred.
• Bilingual (English/Spanish) is a plus.

Why You’ll Love Working Here

• Work alongside a dedicated team committed to collaboration, accountability, and excellence.
• Be part of one of Southwest Florida's most respected private clubs, where exceptional service is our standard.
• Grow professionally through meaningful work, continuous learning, and opportunities for advancement.
• Enjoy a competitive compensation and benefits package, including medical, dental, vision, 401(k), paid time off, and exclusive club privileges.